Position: Administrative Assistant – Finance & AdminExperience: 3 to 5 yearsType: Full Time Employee (FTE)
Under the direction of Manager, the Administrative Assistant works on India Admin in a timely fashion, with the expected quality in accordance with organization policies and procedures. Administrative Assistant works closely with the team to deliver the collective output to the firm on a timely basis. Responsible for managing the administrative activities, logistics and facilities at BLR office.Core Responsibilities.Daily cleaning and upkeeping of facilities..Weekend deep cleaning..Regular maintenance of plumbing and electrical at office premises..Daily Food and Beverage arrangements..Maintain hygiene in cafeteria - 4th Floor and 8th Floor Cafeteria..Preparation of Monthly Calendar/Roster for House Keeping Staff/Security Staff..Daily monitoring and coordination with House Keeping Staff and Security Staff.Handling all documentation relating to material movements and courier services..Front office management such as handling visitors, new joiners and other guests..Review and procure groceries/housekeeping materials/stationaries for daily operations..Obtaining invoices from admin vendors for payment purposes..Maintenance of Admin Inventory on a weekly basis and report to admin Manager..Maintenance of Cubicle and Office Keys.Periodic Maintenance of facility and office equipment such as:•UPS, Air Conditioners•Electrical Inspections•Carpet shampooing, Chairs and Workstation•Fumigation.Laptop stickers management etc.,.Transport coordination (Monitor the daily route vehicles and arranging the cab as and when required with prior approval from the Manager)..Busy season weekend and late-night supports.Training, Outing and Team Event supports.Logistic support for US visitors..Support for Workday Entries (Invoice upload etc.) as required.Logistics support for sports & cultural committee events.Other logistics and admin support for smooth function of the production area.Additional ResponsibilitiesPage 2 of 2.Collaborate with other teams to address their needs in timely manner.Learn Wipfli Way to enhance team collaboration and collectively work towards common objectives..Work with the performance coach to develop the skills required to go up in the value chain.Participate in operational support activities related to the practice/teamSkills & Qualification.B.com/BBA/M. Com.Hand-on experience on applications..Good Administrative knowledge..Good Communication Skills.Good at Excel, PPT and Word.Good knowledge of data analytics tools. (Preferred, not mandatory)No. of positions: 01Work location: Bengaluru, Wipfli India.
Always advancing. Always progressing. From curiosity to clarity to results.
That’s Wipfli. We’re Wipfli, a top 25 advisory firm with a strong CPA foundation serving 54,000 clients across today’s most complex industries. For more than 90 years, we have evolved and grown to help our clients take on whatever comes next. Yet as much as we change, at our core, we remain committed to curiosity and our clients. Our more than 3,000 full-time associates help our clients with services that range from business consulting and digital services to audit and accounting. We focus on emerging and mid-market organizations with specialized knowledge in industries like financial institutions, financial services, manufacturing, distribution, healthcare, construction, real estate, government, nonprofit, agriculture, auto dealerships, technology and tribal gaming and government. Our mission to create a lasting, positive impact extends beyond our clients to our associates and communities. We believe in a workplace — and world — where everyone feels included and diversity is embraced. To foster that, we are committed to creating an environment where everyone is equally supported, empowered and encouraged. Through initiatives focused on leadership, recruitment, training and diverse business resource groups, we will continue to become a more inclusive firm and build the workforce of the future. We know that diversity makes us all stronger.
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Specialties: Digital services, organizational performance, executive coaching, financial solutions, audit/accounting, outsourcing and mitigating risk.
