Job Description

At Terumo, we advance lifesaving medical technologies to benefit society. Are you eager to make a difference with us? Here, you’ll grow your expertise while staying true to your personal aspirations.

Guided by our Japanese heritage, we act with respect, take ownership, and pursue continuous improvement. If you see yourself in our values, keep reading; this might be the opportunity you're looking for.

Department Info

General Affairs ensures the smooth, efficient, and safe day‑to‑day functioning of the entire organization. This team manages facility services, workplace logistics, and operational support so employees can focus on their core activities. They coordinate internal processes, handle practical requests, and maintain a well‑organized working environment. By overseeing infrastructure, compliance, and service partnerships, General Affairs plays a central role in creating a professional and reliable workspace. Ultimately, they act as the organization’s backbone: supporting people, processes, and productivity.

As Administrative Assistant in General Affairs, you ensure smooth daily operations of our Eschborn office environment, while managing a wide range of administrative and procurement processes and supporting financial reporting activities. You will collaborate with various teams across the organization to ensure a smooth and well-supported workplace. A strong eye for detail, service mindset, and the ability to manage multiple topics in parallel are essential.

Job Responsibilities

• Procurement and contract management:
  • Manage local purchasing activities and procurement processes
  • Review and oversee contracts with suppliers and service partners
  • Handling P2P activities: SAP purchase order creation, follow-up and monthly closing preparation
  • Prepare data for reporting and support financial data analysis
• Office management:
  • Coordinate external office services such as front desk, janitorial, cleaning, maintenance, ...
  • Manage ID cards for office access and alarm systems
• Environmental compliance:
  • Manage environmental fees (Grüner Punkt): registration, communication, reporting and audit preparation
  • Manage battery waste fees: registration, communication and reporting
• System coordination and internal support:
  • Serve as SPOC for end users regarding local IT coordination
  • Manage local approval systems and act as local administrator
  • Act as travel officer, supporting travel policy adherence and related requests

Profile Description

• Strong administrative background with experience in finance, procurement, general affairs or office/operations management
• Excellent organizational skills with the ability to amnage multiple tasks accurately and in parallel
• Knowledge of SAP (P2P) and experience preparing and reporting on financial data are strong pluses
• High attention to detail with strong analytical and problem‑solving skills, particularly in data handling and compliance-related tasks
• Excellent communication and stakeholder‑management abilities, combined with a proactive, service‑oriented mindset
• Comfortable working with systems and tools (e.g., MS Office, Salesforce, SAP, access systems), demonstrating strong technical accuracy and follow‑through
• Demonstrates confidentiality, reliability, and a structured working style in a dynamic environment
• Fluent in German and English, both spoken and written

Offer

• A dynamic role with plenty of variety, giving you broad exposure across multiple functional domains
• Close collaboration with passionate internal teams and trusted external partners, allowing you to make a real impact
• A supportive, people-focused environment where your growth, learning and self-development truly matter
• An attractive and competitive compensation package that acknowledges your contributions

Contact Person

Marjolein Buyl - Talent Acquisition Business Partner

Hajar El Ouahal - Talent Acquisition Intern

Working at Terumo means advancing healthcare with heart. Here, you are empowered to grow your own way, inspired to create to innovate, and supported as we get there together. Join us in shaping a healthier future for our patients, society, and each other.