Job Description

Job DetailsJob Location: Torrance Campus - Torrance, CA 90502Position Type: FT 100% - 40 hours per week (FT Benefit)Salary Range: $24.00 - $28.00 HourlyAbout Us
The Lundquist Institute for Biomedical Innovation at Harbor-UCLA Medical Center is a leading nonprofit biomedical research organization located in Torrance, California. Affiliated with UCLA’s David Geffen School of Medicine and partnered with Harbor-UCLA Medical Center, our investigators conduct cutting-edge research in areas including rare diseases, gene and cell therapies, and metabolic disorders. Through collaboration with community and clinical partners, we translate discoveries into real-world health solutions and improve access to innovative care.
Position Summary
The Administrative Assistant will provide day-to-day administrative and programmatic support to the SoLA-CCERM team. This role supports coordination of meetings, events, reporting, and general office operations, while assisting program leadership in ensuring smooth execution of program activities.
Requirements
Associate’s or Bachelor’s degree in Business Administration, Health Administration, Public Health, or related field (or equivalent experience)
1–3 years of administrative, program coordination, or office support experience (preferably in a healthcare, academic, or research setting)
Experience with scheduling, data entry, and general office operations required
Preferred Qualifications
Exposure to research or clinical environments
Familiarity with basic budgeting or expense tracking
Experience supporting events, meetings, or training programs
Knowledge / Skills / Abilities
Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)
Strong organizational and time management skills
Attention to detail and ability to manage multiple tasks
Effective verbal and written communication skills
Ability to work both independently and as part of a team
Professional demeanor and strong interpersonal skills
Basic understanding of confidentiality principles (HIPAA preferred)
Willingness to learn new systems and processes
Key Responsibilities
Provide administrative support to SoLA-CCERM program leadership and staff
Schedule and coordinate meetings, including preparing agendas and taking minutes
Assist with coordination of training sessions, workshops, and events
Maintain program files, documentation, and tracking spreadsheets
Support data entry and basic tracking of program metrics and deliverables
Assist with preparation of reports, presentations, and correspondence
Coordinate logistics for advisory board meetings and team events
Serve as a point of contact for internal communication and external inquiries
Support compliance documentation and record-keeping efforts
Perform general office duties such as calendar management, supply ordering, and filing
Contribute to team projects and perform other duties as assigned
Please ensure your application is complete and signed; incomplete submissions will not be considered.
Position requires a background check and health clearance
Equal Opportunity Employer/Affirmative Action/Drug-Free Workplace
Qualifications