Are you an organized, proactive professional who thrives in a fast-paced, high-performing environment? We’re partnering with a leading global financial institution to find an exceptional Administrative Assistant to support senior leadership within their Global Banking & Markets division.
Our client is a world-renowned financial services organization operating across major global markets. With a strong reputation for innovation, excellence, and delivering results, they partner with corporations, governments, and institutions worldwide. Their culture emphasizes collaboration, professional growth, and high performance, offering employees the opportunity to work alongside top industry talent. This is a chance to be part of a truly international environment where your contribution has real impact.
As an Administrative Assistant, you will provide high-level support to 5–6 Managing Directors, while also assisting wider team members with ad-hoc administrative needs. You’ll be part of a collaborative assistant network across EMEA, with strong onboarding, training, and ongoing support.
This is a dynamic, demanding role that requires someone detail-oriented, resourceful, and confident working with senior stakeholders.
Complex diary and calendar management for senior executives
Scheduling meetings and conference calls across multiple time zones
Managing high-volume inboxes and ensuring timely communication
Coordinating meeting logistics (rooms, virtual calls, multi-location setups)
Organizing international travel (flights, accommodation, visas, transport)
Handling expenses, invoices, and administrative processes
Supporting the team with day-to-day operational needs
Providing backup support for colleagues when required
Maintaining accurate administrative records and reporting
Minimum 2+ years’ experience in an administrative/assistant role
Fluency in English and Polish
Strong Microsoft 365 / Outlook skills
Excellent organizational and multitasking abilities
High attention to detail and accuracy
Confident communicator across all levels (in person, phone, virtual)
Ability to manage competing priorities under pressure
Proactive, resourceful, and solutions-oriented mindset
Professional, discreet, and trustworthy
Positive attitude with a strong team spirit
Experience in finance or professional services is a plus.
This is more than just an administrative role — it’s an opportunity to work closely with senior leaders in a prestigious global organization. You’ll gain exposure to international business operations, build valuable relationships, and develop your career in a high-impact environment.
Ready to take the next step in your career? Apply now and become a key part of a world-class team.
Infotree Global was founded in 2002 in a small office in Canton, MI, Infotree Global had a clear mission; To bring the world’s best talent together with the greatest companies producing results through continuous improvement and innovation. From those humble beginnings, Infotree Global has explosively grown from a two-person operation to a global solutions company, functioning in over 150 countries across 5 different continents.
Infotree Global proudly serves more than 250 of the Global 1000, numerous government agencies, and some of the world’s largest nonprofit organizations. Our sustained growth is attributed to our focus and commitment to our thousands of full-time professionals. In today’s market, where high-quality dedicated individuals are in demand; Infotree Global recognizes that an emphasis on understanding, achieving, and exceeding our employee’s goals, aspirations and overall experience is paramount. This “people over profits” mindset has yielded tremendous success for our employees and clients. Our employees have a vast array of assignments available across the world to help achieve and exceed their career goals and our clients have motivated, dedicated, and hardworking professionals on their team. We are here to help the best talent work with the greatest companies to produce innovative results in a variety of industries including but not limited to IT, Engineering, Clinical, Skilled Trades, Finance and Accounting.
Our mission’s success is supported by several industry awards and accolades. If you are looking for a committed and understanding partner, your search ends here.
