Job Description

Come to work for OHM Advisors, the community advancement firm.

With the singular mission of Advancing Communities, our diverse 750+ team of professionals works collaboratively across multiple service areas in multiple states including architecture, engineering, planning, surveying and construction engineering.

We are a team of experts with individual specialties working together, driven to make a difference through people-focused problem solving, design and ideas. In everything we do, we put people first. We create places for communities of people that help solve a problem and drive them forward advancing the whole community today and well into the future.

What You Will Contribute to OHM Advisors

With a professional approach and customer-first attitude, the full-time Administrative Assistant performs a full range of administrative duties supporting staff members located within our offices and helping support our satellite offices as needed via phone and video conferencing. This position interacts with all levels of staff daily. The ideal candidate will need to work independently as well as be a team member. Your positive approach will welcome all of our clients and help contribute to our mission of Advancing Communities.

Your Responsibilities

• Handle daily internal/external communications and direct inquiries to the appropriate department(s)/staff members.
• Daily coordination with team leaders.
• Organize and maintain the digital filing systems.
• Assist with coordination, scheduling, registering for conferences, corporate events, seminars, training, and travel arrangements.
• Assist with preparing, tracking, and managing contract documents and subcontract documents.
• Assist with organization and setup for group events, including placing food orders for meetings/events.
• Work with local team members, coordinating employee wellness initiatives and employee activities.
• Prepare, proofreads and/or edits correspondence for management and team members including reports, letters, memos, forms, policies and procedures.
• Assist the team with staff-related financial information including staff expenses and reconciling credit card statements.
• Assist project managers with project controls as needed.

Requirements

Education, Experience, & Licensure:

• Associate’s degree in business administration or equivalent experience.
• Minimum 3 years of administrative experience, with strong written and verbal communication skills.
• Value collaboration, innovation, professionalism, and positive energy to the workplace.
• Experience supporting leadership and executive staff.
• Proficiency in Microsoft Office and Adobe Acrobat.
• Willingness to learn software applications necessary to perform the role.
• Strong teamwork and interpersonal skills, with the ability to build positive connections with clients and peers.

Benefits Summary

At OHM Advisors, our people are our greatest asset. We're committed to providing a supportive and rewarding workplace that fosters personal and professional growth. That's why we offer a competitive benefits package designed to meet your unique needs.

Benefits:

• BCBSM Medical, Dental and Vision
• Company Profit Sharing
• Flexible Spending & Health Savings Accounts
• 401(k) retirement savings plan with employer matching contribution
• Paid professional association membership
• Tuition & Certification Expense reimbursement
• Volunteer Service Leave
• 100% Employer-Paid Life Insurance
• Short & Long-Term Disability Options

Career Advancement & Enrichment Programs:

• Voluntary Wellness Program
• OHM Grad School
• OHM University

You can read more about each of these programs on our website

OHM Advisors is an Equal Opportunity Employer (EOE). All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status.

#LI-VG1