Job Description

Administrative Assistant (Contract)

Sudbury, ON

Salary Range: $21/hourly

Today is the day to boost your career! Pinchin’s Sudbury office is offering a 4‑month opportunity, with the potential to be eligible for a full-time opportunity, to support general office operations and day‑to‑day administrative activities. This is a fast‑paced role that requires a pleasant, helpful demeanor, strong communication skills, and the ability to interact effectively with all levels of the organization.

Pinchin makes buildings and environments better. We are a multidisciplinary engineering and consulting firm with offices across North America. Our teams bring together expertise in environmental services, compliance, building science and resiliency, occupational health and safety, sustainability, and engineering. We help clients create safe, healthy, and higher performing places through solutions that reflect innovation, care, and deep technical insight.

At Pinchin, we empower our people uphold unwavering principles and work with purpose to create better outcomes for our clients, communities, and environments.

Pinchin is seeking an Administrative Assistant to join our team in Sudbury. This role reports to the Operations Manager.

Department Overview:

The Administrative team at Pinchin provides essential operational and administrative support that keeps projects, offices, and teams running smoothly. Working closely with technical staff, project managers, and leadership, the department supports document preparation, coordination, communication, and day‑to‑day office functions, enabling teams to deliver high‑quality consulting services efficiently and professionally.

Your Role and Action

• Format and finalize reports
• Work with incoming and outgoing mail and courier packages
• Data Entry, file preparation and management
• Coordinate meetings and employee travel
• Order office and kitchen supplies
• Assist project managers with project related requests

What You’ll Bring to Pinchin

• Secretarial, Administrative Assistant, Business Administration or Business Computer Course Diploma (or work experience equivalent)
• Entry-level to 2 years administrative experience an asset
• Advanced understanding of Microsoft Office products (Word, Excel, etc.)
• Experience using a project-based accounting system considered an asset
• Strong communication and organizational skills
• Ability to multi-task, with high attention to detail
• Ability to complete tasks with minimal supervision under strict deadlines
• Strong interpersonal skills, with an aptitude for working with all levels of the organization

Compensation and Assessment

Pay ranges are listed as required by law. Final compensation reflects each candidate’s education, experience, qualifications, and work location.

As part of our recruitment process, we use AI technology to support a fair and consistent evaluation of all applicants.

Additional Information

• Depending on the assignment, clients may require Government security screening, criminal record verification, or periodic drug and alcohol testing. Depending on the requirements of the position, preference may be given to candidates who are able to efficiently qualify for Government security clearances. (Verification of background information over the previous five years including Canadian residency.)
• No agency phone calls please.
• We thank all applicants for their interest. Only those selected for an interview will be contacted.

We are committed to employment practices that support a diverse and inclusive workplace. If you require reasonable accommodation during the recruitment process, please let us know.

We make buildings and environments better.

IND!