Job Description

We are hiring a full-time Admin / Executive Assistant to support a US-based executive with daily operational and administrative tasks. This role is designed to offload recurring work, organize workflows, and keep day-to-day activities running smoothly so the executive can focus on higher-value business priorities.

This is a generalist EA role—ideal for someone who enjoys structure, organization, and being a dependable right-hand to a busy leader. You will handle both routine workflows and one-off requests in a fast-moving environment.

Key Responsibilities:

• You will be responsible for a mix of daily operations, reporting, and administrative support, including: Inbox & Communication Support
• Manage and declutter inboxes
• Handle basic email replies and follow-ups
• Organize and flag priority messages Outreach & Campaign Support
• Build and send daily email outreach campaigns using MailSuite (Gmail plugin)
• Use templates and contact lists (training provided) Reporting & Tracking
• Prepare simple daily, weekly, and monthly reports
• Pull numbers from spreadsheets and platform reports
• Track items such as spend, applies, CPA, and performance per job Vendor & Account Support
• Log in to vendor portals
• Communicate with support teams via chat or email
• Resolve billing issues, overcharges, or account problems General Admin Tasks
• Maintain Google Sheets, Docs, and basic records
• Assist with ad-hoc operational tasks as needed Required Profile We are looking for someone who is reliable, organized, and comfortable working directly with an executive.

Must-haves:

• 1–2 years of experience supporting a VP-level executive or similar leadership role
• Strong written and spoken English
• Comfortable working in Gmail, Google Sheets, and Google Docs
• Tech-savvy and quick to learn new tools and workflows
• Comfortable with screen-sharing, live training, and frequent communication Tools

Youll Use:

• Google Workspace (Gmail, Sheets, Docs)
• MailSuite (email campaign tool – training provided)
• Vonage Softphone for calling