Job Description

This position is Contingent Upon Contract Award.

The Administrative Assistant provides essential support for general office and program-related tasks, ensuring smooth operations and enabling the Program Manager to focus on strategic objectives. Responsibilities include managing correspondence, maintaining files, scheduling meetings, preparing reports, and handling expense reporting. This role also supports program deliverables such as CDRL (Contract Data Requirements List) creation and other administrative duties critical to program success.

Key Responsibilities:

• Manage day-to-day administrative tasks, including correspondence, filing, and scheduling.
• Prepare reports, presentations, and program documentation as required.
• Assist with expense reporting and tracking.
• Support creation and maintenance of CDRLs and other contract deliverables.
• Coordinate communications between internal teams and external stakeholders.
• Maintain organized records and ensure compliance with company and contract standards.

Qualifications:

• High school diploma or equivalent (Associate’s or Bachelor’s preferred).
• Proven experience in administrative support roles.
• Strong organizational and time-management skills.
• Proficiency in Microsoft Office Suite and document management systems.
• Excellent communication and interpersonal skills.

Preferred Background:

• Experience supporting government contracts or aerospace / defense programs.
• Familiarity with CDRL requirements and contract documentation processes.