Location: Phoenix, AZ1/12/2026
Administrative Assistant Wage: $21-$25 / hr
The Administrative Assistant will be responsible for handling document control in support of management
Duties and Responsibilities
· Answer emails and direct phone calls to the appropriate people
· Assist with weekly timecards
· Data entry
· Order office supplies/jobsite materials
· Basic IT requests
· Execute/sort incoming and outgoing mail and packages
· Invoice Coding and knowledge of cost codes
· Assist in new hire onboarding
· Manage site badging for field employees
· General office administrative duties
· Additional tasks as needed
Requirements
· Microsoft Office Suite
Ability to multi-task and work under pressure
· Organizational skills with the ability to prioritize tasks and responsibilities
· Communication skills
· Previous Administrative experience in an office setting
· Ability to operate common office equipment
· The ability to support multiple projects and travel between multiple job sites
Work diplomatically with Project Manager, QA/QC, Division Office, Field, and Client
All employees are subject to a pre-employment drug screen.
Affirmative Action/EEO statement
As an Affirmative Action, Equal Opportunity Employer, Apollo Mechanical Contractors “Apollo” ensures that no applicant for employment or employee of Apollo is denied equal opportunity because of race, color, religion, sex (including pregnancy, gender identity, and sexual
Apollo is based in Kennewick, Washington, performing Full Mechanical projects across the United States and around the world. Apollo employs over 2000 people, with annual revenues of over $600 Million.
Apollo Sheet Metal officially began operations in 1981, building on a vision that originated in the mid-1970s by owner Bruce Ratchford. With a decade of experience and expertise in mechanical design and business management, Mr. Ratchford incorporated Apollo in Richland Washington, to serve the Tri-Cities’ construction needs. Since 1981, Apollo has expanded its market to include locations across the United States and multiple countries.
Apollo has progressively grown larger than its original scope and has expanded its operations to specialize in mechanical construction for correctional facilities, hospitals, laboratories, high tech data centers, schools, and industrial facilities.
In 2011, Apollo Sheet Metal received an Experience Modification Rate (EMR) of 0.29, making them the safest company in Washington State, beating out the second closest company by an astounding 30%. In 2017, Apollo's EMR of .038 making them the Construction Contractor with the lowest EMR in the state of Washington for the Eighth year in a row.
