Job Description

Where compassion meets innovation and technology and our employees are family.

Thank you for your interest in joining our team! Please review the job information below.

JD Attached*

GENERAL PURPOSE OF JOB:
The Administrative Assistant performs a wide variety of administrative duties to support Valley Leadership and other functions of Driscoll Children’s Hospital (DCH)

ESSENTIAL DUTIES AND RESPONSIBILITIES:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorilyThe requirements listed below are representative of the knowledge, skill, and/or ability requiredReasonable accommodations may be made to enable individuals with disabilities to perform the essential functionsThis job description is not intended to be all-inclusive; the employee will perform other reasonably related business duties as assigned by the immediate supervisor andor hospital administration as required

• Maintains utmost level of confidentiality at all times
• Adheres to hospital policies and procedures
• Demonstrates business practices and personal actions that are ethical and adhere to corporate compliance and integrity guidelines
• Maintains composure, effectiveness, and flexibility under pressure
• Uses Microsoft Office to perform a variety of assignmentsGathers data and other necessary information for preparing various reportsTypes and reproduces written materials or correspondence
• Coordinate's location, catering, presentation materials, audio-visual support and notification of meetings, appointments, conferences, telephone calls, etcRecordstranscribes meeting minutes from various meetings
• Answers/screens incoming telephone calls and routes call to appropriate individual or takes messages asResponds to inquiries and requests for services provided by Driscoll Children’s Hospital (DCH)
• Openssorts and distributes incoming mailUtilizes couriers, the US Mail and delivery services as needed
• Greets visitors, ascertains nature of business, and escorts visitor to appropriate personarea
• Orders office supplies and equipment using the Lawson online ordering system
• Prepares check requests, obtains signatures for invoices, manages invoices, serves as first reviewer for Ascend as directed by accounting department requirements
• Makes inbound and outbound travel arrangements and files related travel expense reports
• Gathers, assembles and distributes recruitment information for physician candidates
• Kronos timekeeping under the direction of Valley leadership
• Credentialing and payroll computing for Quick Care Physicians
• Contract renewal for clinics, CPSST and DVPG as needed
• May assist in the coordination/participation of special events
• Participates in preparing material for use in newsletters, fax blasts or other communications that are sent to providers andor members
• Physician Scheduling.

Education and/or experience:

• Bachelor's degree (BA) or three to five years related experience andor training; or equivalent combination of education and experience