Job Description

Posting number: ULL091726TFC2

Department: University of LA - Lafayette

Job classification: ADMINISTRATIVE ASSISTANT 3

Posting type: Open & Promotional

Categories: Administrative Assistant, Clerical & Data Entry

Summary

The University of Louisiana at Lafayette is a public research university committed to academic excellence, innovation, and service. As part of its operational support team, the University employs skilled professionals who provide essential administrative support to ensure efficient day-to-day operations for students, faculty, staff, and visitors.

We’re looking for an Administrative Assistant 3 to join our University of Louisiana at Lafayette team. The Administrative Assistant 3 provides advanced secretarial and administrative support to professional, supervisory, or managerial staff. This position performs duties independently and exercises a high degree of judgment and initiative when handling non-routine situations.

This position resides in the Residential Life Department.

An ideal candidate will possess the following competencies:

• Accepting Direction: The ability to accept and follow directions from those higher in the chain of command.
• Communicating Effectively: The ability to relay information correctly and appropriately to connect people and ideas.
• Focusing on Customers: The ability to serve the needs of those who support and/or rely on the services provided.
• Managing Resources: The ability to ensure resources such as time, money, and people are utilized appropriately to result in maximum business value.
• Using Data: The ability to use relevant and valid data to inform a recommendation for action.

Examples of duties

Two years of experience in administrative services.

EXPERIENCE SUBSTITUTION:

Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.

Qualifications

The official job specifications for this role, as defined by the State Civil Service, can be found here.

Supplemental information

Job Duties:

As an Administrative Assistant 3, you will:

• Respond to requests for information and interpret departmental rules, regulations, and procedures when necessary.
• Independently prepare and compose correspondence concerning administrative matters, office policies, and programs.
• Compile and prepare special reports using information gathered from reports, documents, correspondence, electronic files, and other sources.
• Organize and maintain files, reference materials, and records while ensuring confidentiality of sensitive information.
• Prepare agendas, handouts, binders, and other materials needed for meetings.
• Perform administrative functions such as payroll preparation, travel reports, and supply requisitions.
• Prepare and type a variety of correspondence, reports, tables, records, and other documents from drafts, dictation, or instructions.
• Prepare documents requiring knowledge and proper use of specialized terminology.
• Attend meetings and prepare or transcribe meeting minutes as required.
• Proofread documents for spelling, punctuation, typographical errors, formatting, and overall accuracy.
• Establish and maintain electronic files used to identify, record, and classify stored information.
• Extract, assemble, and merge stored information to prepare documents and reports.
• Provide advanced administrative and keyboarding support while exercising independent judgment and initiative in completing assignments.
• May provide supervision or guidance to one or two lower-level personnel.

Position-Specific Details:

• Appointment Type: Probational
• Work Location: University of Louisiana at Lafayette, Lafayette, LA 70504
• Compensation: $13.77 per hour

How to Apply:

No Civil Service test score is required to be considered for this vacancy.

To apply, click the “Apply” link above and complete the electronic application, which may be used for this vacancy as well as future job opportunities. Applicants are responsible for checking their application status during the recruitment process. Additional status information is located under the Information section of the Current Job Opportunities page.

All relevant experience and education must be included in the application to determine eligibility for this job title. Resumes will not substitute for the completed education and experience sections. Incomplete applications may be rejected.

For further information about this vacancy, contact:

Taronsler Faye Cormier

Human Resources Specialist

faye.cormier@louisiana.edu

University of Louisiana at Lafayette Human Resources