Job Description

Title: Administrative Assistant III

Client: Southern Company Services

Location: Atlanta, GA, 30308

Contract: 6 Months

Experience: 5–10 Years

Job Summary

We are seeking an experienced Administrative Assistant III to provide high-level administrative and office support to directors, managers, and staff in a fast-paced professional environment.

The ideal candidate will have strong experience with calendar management, meeting coordination, travel arrangements, email communication, action-item tracking, document preparation, event support, and office administration.

Key Responsibilities

• Provide administrative support to directors, managers, and staff.
• Manage calendars, appointments, meetings, and scheduling.
• Coordinate business travel arrangements and related logistics.
• Send, receive, and respond to professional emails and communications.
• Field and route telephone calls.
• Compile meeting notes and track action items.
• Send reminders and follow up on outstanding tasks.
• Plan meetings, including room coordination, logistics, and catering.
• Arrange deliveries and coordinate office-related requests.
• Support key employee events, including birthdays, illnesses, bereavements, and other special occasions.
• Manage office supplies and maintain appropriate inventory levels.
• Organize, maintain, and file administrative documentation.
• Prepare, review, analyze, format, and proofread documents, emails, presentations, and reports.
• Maintain spreadsheets, databases, presentations, and other business records.
• Prioritize daily workload and manage multiple competing deadlines.
• Provide proactive solutions to administrative and operational issues.
• Handle confidential and sensitive information professionally.

Required Qualifications

• 5–10 years of administrative, executive support, or office management experience.
• Strong calendar and meeting management experience.
• Experience coordinating travel and business logistics.
• Strong proficiency with Microsoft Office applications, including:
• Outlook
• Word
• Excel
• PowerPoint
• Experience working with spreadsheets, databases, and presentation software.
• Strong proofreading, document review, and written communication skills.
• Excellent organizational and time-management abilities.
• Strong attention to detail.
• Ability to learn new tasks and systems quickly.
• Ability to manage multiple priorities in a rapidly changing environment.
• Strong problem-solving and decision-making skills.
• Professional-level verbal and written communication skills.

Preferred Skills

• Experience supporting directors, senior managers, or executive-level professionals.
• Experience tracking action items and coordinating follow-up activities.
• Experience planning business meetings and employee events.
• Strong customer service and stakeholder-management skills.

Key Skills

Administrative Support | Executive Support | Calendar Management | Meeting Coordination | Travel Arrangements | Microsoft Outlook | Excel | Word | PowerPoint | Action Item Tracking | Meeting Notes | Event Coordination | Document Management | Proofreading | Office Administration