Job Description

Wachter's greatest asset is the people who work here. Join the Wachter family and chart your career path!
We’re looking for a high-energy, self-motivated Administrative Assistant to join our team and keep our field operations running smoothly. This is a fast-paced role perfect for someone who thrives on task-switching and staying organized while supporting both management and our technicians on the ground.
If you are a proactive problem-solver who enjoys a mix of logistics, financial support, and project coordination, we want to hear from you.

What you would be doing:

Responsibilities:

1. Coordinate travel accommodations for employees and management by booking flights & hotel rooms.

2. Confirm reservations and distribute confirmations to the traveler.

3. Monitor email to answer questions or complete tasks.

4. Assist technicians by confirming hours and per diem is paid.

5. Assist technicians by adding labor and per diem when needed.

6. Assist Project Management with various tasks, including calling sites and confirming permit requirements.

7. Create and Submit Expense Reports for field technicians.

8. Create and Submit Expense Reports for Management.

9. Assist with monthly bills/reports by allocating to job numbers, categories, etc.
10. Assist with Fleet billing regarding tolls and violations.

11. Monitor Admin Phone Line.
12. Assist field techs with Material Purchases.

What we need:

Requirements:

1. Candidate must be self-motivated and able to task switch in a fast-paced environment.

2. Able to work the 2nd shift schedule from 1 PM to 9 PM Saturday - Wednesday. However, training would be for 2 weeks on the day shift (9 am to 6 pm, Monday through Friday) before switching to the 2nd shift.
3. Candidate must be available every 4 weeks for an On-Call/After Hours rotation.

3. Proficient with using smartphones, computers, including email, spreadsheets, and Microsoft Office programs: Outlook, Excel, and Word.

4. Experience desired but not a must in CLC, SAP Concur, Best Pass and WEX.

About:
Wachter is a family-owned company since 1930 and we see each employee as a critical piece of the Wachter Family. With over 900 licenses across the country, Wachter serves commercial and industrial clients with the right technologies needed to keep them successful.
We design, install, and maintain the technologies that keep businesses operating efficiently. Our team of dedicated electricians, engineers, and technicians provides electrical, data, security, communications, and automation services to clients in numerous industries.
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We're an equal opportunity employer. All applicants will be considered for employment without attention to age, race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.