Job Description
Ergon, Inc. is seeking a detail-oriented and highly organized Administrative Assistant to support our Tax Department's daily operations. The ideal candidate will have strong communication skills, be proficient with Microsoft Office products, and have prior experience handling administrative tasks in a professional environment. This role involves managing staff information, coordinating events, processing documents, and providing general support to department personnel.
Duties and Responsibilities:
- Maintain up-to-date personal information for staff including birthdays, addresses, anniversaries, and other key details
- Coordinate department lunches, outings, and internal events
- Assist staff with scanning, filing, and organizing returns and supporting documents
- Process mail-outs to customers requesting tax-related information
- Open, sort, and distribute incoming mail
- Manage office supplies, including inventory, ordering, and organization
- Handle customer exemption certificate requests, including filing, scanning, and tracking
- Code customer ship-to addresses as taxable or exempt based on provided documentation
- Communicate with customers to obtain proper exemption certificates
- Manage scheduling to ensure staff are aware of upcoming companywide events
- Organize and process property tax bills, including coordinating check requests
- Support department personnel with various administrative duties as needed
Education and Experience Requirements:
- High school diploma or equivalent required
- Strong communication and organizational skills
- Working knowledge of computers and proficiency in Microsoft Office (Word, Excel, Outlook, etc.)
- Previous experience in administrative roles and tasks
Why Ergon Inc.?
At Ergon, we are a relationship-driven, family-owned company that values each employee's growth and contributions. Headquartered in Flowood, Mississippi, we take pride in maintaining a close-knit, small-company atmosphere while offering exceptional career opportunities. Our comprehensive benefits package includes:
- Competitive pay
- 401(k) matching & profit sharing
- Health, Dental, Vision, and Life Insurance
- Short- and Long-Term Disability Plans
- Additional voluntary benefits
- Paid holidays, vacation, and sick leave
- Tuition assistance
At Ergon Inc., we live by our core values:
- Empowered Service Together, we're committed to delivering unparalleled service. We do what's right, provide solutions, and foster stronger relationships with our teams and customers. Employee safety is our top priority and the first consideration in all aspects of our service. That's empowered service.
- Selfless Leadership We lead with compassion and put those around us before ourselves. We don't say we're experts; we demonstrate it through technical expertise, category innovation, and care for what we do. We call this selfless leadership.
- Purposeful Growth We believe employee and company growth go hand in hand. We build our legacy together to ensure future success through purposeful growth. The company has continually reinvested tremendously back into the business, not just growing for the sake of growing but growing carefully and strategically.
- Respectful Relationships Together, we foster a culture of respect, acceptance, and diversity of ideas and people. Our differences make us stronger. We're united by our shared values, constantly forging respectful relationships.
Come and join the Ergon team!
Must be able to pass a pre-employment drug screen and background check. A clean MVR is required.
We are an EEO/AAP employer.
Job Role: Administrative Assistant
Location: Flowood, MS
