Job Description

Screen reader users may encounter difficulty with this site. For assistance with applying, please contact hr-accessibleapplication@osu.edu If you have questions while submitting an application, please review these frequently asked questions

Current Employees and Students:

If you are currently employed or enrolled as a student at The Ohio State University, please log in to Workday to use the internal application process.

Welcome to The Ohio State University's career site. We invite you to apply to positions of interest. In order to ensure your application is complete, you must complete the following:

• Ensure you have all necessary documents available when starting the application process. You can review the additional job description section on postings for documents that may be required.

• Prior to submitting your application, please review and update (if necessary) the information in your candidate profile as it will transfer to your application.

Job Title:

Administrative Assistant 2

Department:

James | Business Operations

Scope of Position

The Administrative Assistant for the Arthur G. James Cancer Hospital & Richard J. Solove Research Institute is under general supervision of the Administrative Assistant manager but works directly with operations director and managers in completing various administrative tasks. The Administrative Assistant has no supervisory responsibility and maintains absolute confidentiality related to employee and patient information that may be viewed while carrying out various functions of the position.

The Administrative Assistant is responsible for assisting leadership (Administrators, and Nurse Managers) by performing various administrative and clerical functions for the departments. Administrative duties may include but are not limited to: maintain calendars, schedule meetings via Microsoft Teams and Zoom, draft letters, meeting minutes, ordering of supplies, and prioritize meetings and appointments. Arranges travel and submits reimbursement documentation, maintains HR files within the departments, assists managers with clerical duties, and maintaining office supplies and equipment. Perform computer data entry tasks including tracking of staff education. Assists with timekeeping, contact person for various sources of documentation, distribution point for all internal and external communications, receptionist for department office and triages calls and directs callers for some areas. This position will require supporting multiple leaders sometimes located in multiple locations. Must be able to adapt to new environments and maintain an organized workspace.

Minimum Required Qualifications
High School diploma or GED. Certification or vocational training may be preferred. 1 year of relevant experience required. 2-4 years of relevant experience preferred.

Career Roadmap:

Function: Business & Planning

Sub-Function: Administrative Assistant

Career Band: Individual Contributor Technical

Career Level: T2

Additional Information:

Location:

James Cancer Hospital (0375)

Position Type:

Regular

Scheduled Hours:

40

Shift:

First Shift

Final candidates are subject to successful completion of a background check. A drug screen or physical may be required during the post offer process.

Thank you for your interest in positions at The Ohio State University and Wexner Medical Center. Once you have applied, the most updated information on the status of your application can be found by visiting the Candidate Home section of this site. Please view your submitted applications by logging in and reviewing your status. For answers to additional questions please review the frequently asked questions

The university is an equal opportunity employer, including veterans and disability.