Job Description

Live Your Passion. Add Your Magic.

At Montage International, we are doing something different, something exciting and it takes passionate people to bring our vision to life. We have built a culture that leads with the important notion we live by every day; do what you love. If this resonates with you, we look forward to receiving your application.

We welcome applicants with disabilities and provide reasonable accommodations as needed to our applicants. Please discuss with our hiring managers during our selection processes.

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Administrative Assistant

The Administrative Assistant is an essential member of the team. This role aids the Director of Marketing & Communications, Director of Rooms, and Director of Sales & Marketing by completing tasks in a timely and accurate manner. We are seeking a qualified individual to provide support to the leadership team with their skills and professionalism. Manage multiple priorities in a fast-paced hospitality environment.This role will include a wide variety of administrative functions across all disciplines and report to the Director of Marketing & Communications

ESSENTIAL FUNCTIONS

Job duties include; although are not limited to:

• Performing clerical duties such as typing, filing, copying, emailing, answering and responding to telephone calls and messages

• Coordinating meetings and recording minutes

• Scheduling travel arrangements when needed

• Preparing departmental communication pieces

• Ordering office supplies and ensuring that the departmentsare adequately stocked

• Entering data for select invoices and products

• Assistingin scheduling interviewsand training for new hires

• Unifying and maintaining all internal documents

• Responding to visitors and guest requests, questions, and concerns

• Facilitating resolution when possible or referring individuals to the appropriate manager

• Responding to social reviews as outlined by Montage International Guidelines. Including but not limited to Medallia, TripAdvisor, Booking.com, Expedia, etc.

• Responding toor assign responses to Medallia reviews.

• Prepare, track, and redeem Gift Certificates - as approved to DOSM and GM.

• Monitoring PNB Information email inbox with responses in 24 hours

• Communication with Ownership and Montage International for VIP reservations

• Prepare the Internal Associate daily newsletter - weekly

• Assist in creating room and diningreservations as requested by the Executive Committee Members

• Assisting Sales with rooms assignments, group reservations and resumes

• Communicate effectively with various departments to ensure alignment and efficiency.

• Prepare and distribute weekly Managers Meeting deck.

• Assist Director of Sales & Marketing and Director of Marketing & Communications with weekly/monthly PowerPoint presentations.

• Other duties and tasks as assigned and needed.

QUALIFICATIONS

• High School Diploma or equivalent is required, Bachelor’s Degree preferred

• Two (2) plus years’ experience in an administrative role within an upscale hotel

• Strong customer service skills

• Proficiency with Microsoft Office products; Word, Excel, PowerPoint, and Outlook, Opera preferred

• Excellent verbal and written communication skills required

• Knowledge of resort operations preferred

PHYSICAL REQUIREMENTS

Position requires exerting well-paced mobility as well as the ability to maneuver between functions occurring simultaneously. Must be able to bend, stoop, squat and stretch to fulfill tasks. Must be able to lift up to 15-40 lbs. on a regular and continuing basis. Requires manual dexterity, grasping, writing, standing, sitting, walking, repetitive motions, bending, and climbing.

The pay scale* for the Administrative Assistant role is $24.

*The pay scale is the base salary or hourly wage range, exclusive of incentive pay such as commissions, piece rates, gratuities, and the like, that Montage reasonably expects to pay for the position.

In the United States we are proud to be an EEO employer M/F/D/V. We maintain a drug-free workplace and perform pre-employment substance abuse testing.