Job Description

Title: Administrative and Projects Intern

Department: Office of the Vice Chancellor

Location: Kigali & Butaro

Reports to: Projects Coordinator

Duration: 6 Months

About UGHE

The University of Global Health Equity (UGHE) is a private, not-for-profit health sciences university in Rwanda whose mission is to be a leading university that strives to train the next generation of global health leaders, with an emphasis of transforming them into change makers equipped with the skills to protect the most vulnerable and improve health outcomes and social systems.

Purpose

The Office of the Vice Chancellor is looking for an Administrative and Projects management intern to support the effective coordination of administrative functions and projects coordination. The intern will provide administrative, operational, and project management support to ensure the smooth functioning of the office and the timely implementation of institutional priorities and initiatives.

Key Responsibilities

• Provide day-to-day administrative support to the Office of the Vice Chancellor.
• Assist in managing schedules, appointments, meetings, and office correspondence.
• Coordinate meeting logistics, including venue arrangements, preparation of agendas, distribution of materials, and minute-taking.
• Maintain organized electronic and physical filing systems for records, reports, and official documents.
• Draft, proofread, format letters and memos and other official communications.
• Support the preparation and processing of administrative documents, requests, and approvals.
• Assist with travel arrangements, visitor coordination, and logistical support for official engagements.
• Ensure accurate record-keeping and maintain confidentiality of sensitive information.

Qualifications Required

• A recent graduate holding a bachelor's degree in business administration, project management, Economics, Finance, Accounting, Management, Public Administration, Statistics, Information Systems, Data Analytics or a related field.
• Proficiency in Microsoft 365 Suite.
• Strong written and spoken English.

Preferred

• Demonstrated interest in operations, administration, or institutional management.
• Comfort with tracking and collaboration tools such as Microsoft Planner, Teams, SharePoint, Asana, Trello, or shared spreadsheets.
• Previous internship, research, student leadership, or volunteer experience involving the coordination of a team, an event, or a multi-stage activity.
• Familiarity with data visualization or financial management systems.

Skills and Competencies

• Ability to track and progress many small tasks at once without losing any
• Strong organizational skills and attention to detail
• Persistence in following up with task owners and stakeholders, including senior staff
• Clear and concise written reporting
• Analytical thinking and sound problem-solving judgement
• Ability to manage competing deadlines and shifting priorities
• Professionalism, integrity, and discretion when handling confidential information
• Interpersonal and stakeholder engagement skills
• Ability to work independently and as part of a team in a fast-paced environment
• Willingness to learn across unfamiliar functional areas

What the Intern Will Gain

• Paid internship while gaining practical experience working with several teams across the university.
• Working knowledge of events management, procurement processes, stakeholder coordination, and reporting.
• A supervisor, regular one-to-one meetings, and formal performance reviews at the mid-point and conclusion of the internship.
• A written reference and certificate of completion.

How to Apply

Applicants should provide: (1) curriculum vitae, (2) degree, (3) a cover letter describing your interest in UGHE and relevant experience. Please upload these under the ‘Additional Files’ tab on the application page.

University of Global Health Equity is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law.

Organizational Profile

UGHE is a new kind of university focused on training the next generation of global leaders in health care delivery. The university launched in Rwanda in September 2015. Through an academic experience uniquely rooted in the values of equity, students are empowered to both ease suffering at the bedside and drive transformational, systemic changes to the health system.

UGHE is an initiative of Partners In Health (PIH), an internationally recognized non-profit organization whose mission is to provide a preferential option for the poor in health care. In over nearly three decades of operating alongside public sectors in countries around the world, PIH has developed a model to deliver high quality healthcare to some of the world’s most marginalized communities. Nowhere has this impact been more profound than in Rwanda, where Inshuti Mu Buzima—PIH’s sister organization—and our government partners have driven innovation for a decade.

Members of the UGHE community are tenacious and resolute in our drive to attain social justice, make common cause with those in need, listen to and learn from others, and operate with honesty and humility as we uphold academic integrity and intellectual curiosity. The University of Global Health Equity seeks individuals committed to these values to join the team.

Commitment to Safeguarding and Prevention of Sexual Exploitation, Abuse, and Sexual Harassment

At UGHE, we are committed to ensuring that those who benefit from our work—including community members—as well as our students, contractors, staff, and visitors to our campus are treated with dignity and respect and protected from sexual exploitation, abuse and harassment and any form of systemic abuse, whilst reducing risk and vulnerabilities. A range of pre-employment checks will be undertaken in conformity with UGHE’s policy.

UGHE will request information from applicants’ previous employers about any findings of fraud, harassment, sexual harassment and any form of systemic abuse or incidents under investigation when the applicant left employment. By applying, the job applicant confirms their understanding of these recruitment procedures.