Job Description

Job

The Rollins College Information Technology Department is seeking a service and results-oriented Administrative and Operations Assistant to join their team!

Department Operations and Administrative Support

• Provides general administrative support for the IT Department
• Works closely with the IT Leadership Team to maintain and support IT department operations
• Assists in planning and scheduling IT department meetings, events, workshops, and programs

Data, Documentation, and Record Management

• Creates and maintains files and database to enhance the efficiency and productivity of IT operations
• Researches and collects data to prepare documents for review and presentation
• Audits records for discrepancies and reconciles issues
• Types, edits, and proofreads correspondence, meeting minutes, and reports containing detailed information
• Handles confidential documentation

Procurement and Vendor Support

• Assists the IT purchasing agent in fulfilling technology procurement requests, including use of purchase card, purchase orders (POs), and direct pay
• Assists the IT purchasing agent with market research to secure best pricing for products and services.
• Assists the IT purchasing agent in processing new and renewing technology contracts through contract submission and approval software
• Works on diverse projects of small to medium size, scope, and complexity, with guidance from the IT Leadership Team

Minimum
Qualifications & Education:

• Two years of relevant work experience
• Experience of office management systems and procedures
• Experience with Microsoft applications

Preferred Qualifications & Education:

• College degree
• Knowledge of College environment, departments, procedures, and policies
• Experience working in higher education environment

Knowledge, Skills, & Abilities:

• Understand general procurement, budget and finance knowledge and skills
• Strong written and verbal business communication skills; ability to communicate and coordinate with others on varied and occasionally complex issues in a courteous and professional manner
• Strong attention to detail in daily functions and communication in order to effectively develop, compile, and present information
• Excellent time management skills, ability to handle multiple tasks, set priorities, schedule and meet deadlines
• Ability to work both independently and collaboratively in a professional manner with an emphasis on service quality
• Demonstrated ability to work in a team-based environment
• Strong analytical skills, including ability to gather and analyze information and develop appropriate recommendations for action
• Expert knowledge of Microsoft applications, including Word, Excel, PowerPoint, SharePoint, and Teams

Work Schedule:

• Full-time schedule Monday to Friday, 8:30 AM to 5:00 PM, 37.5 hours per week
• Flexible schedules or overtime may be required to meet the demands of the department

Work Environment:

• This is a campus-based position working in Winter Park, FL
• Indoor environment

Instructions to Applicants:

To apply, please submit an application and upload the following materials:

1. Cover Letter (optional)
2. Resume
3. Provide three reference names and email addresses on application

Benefits & Perks:

• 15 Days - Paid Time Off (vacation, sick and personal time)
• 10 Days - Paid Holidays
• 5 Days - Paid College Closure Days
• Eligible for Medical, Prescription, Dental & Vision Insurances (within 30 days of hire)
• 100% Employer-Funded Health Reimbursement Account ($125+/month)
• 100% Employer-Paid Short & Long Term Disability Insurance
• Domestic Partner Benefits
• 11.5% Employer Retirement Contributions
• Discounted On-Campus Dining Meal Plans
• Free On-Campus Parking
• Free Access to Campus Amenities (gyms, pools, library, sporting events, and more)
• Free Full Tuition for Employees and their Families
• Pet Insurance
• 100% Employer-Funded Employee Assistance Program
• Flexible Spending Accounts
• Award-Winning Wellbeing Programs
• Plus More!

Additional Perks:

• Rollins College is conveniently located on multiple Lynx Bus Routes (Winter Park/Rosemont-9 & Winter Park/Springs Village-23) and within walking distance from the Winter Park SunRail Station
• Local & National Discount Programs, including Winter Park Locations (i.e. shops, restaurants, gift cards, and more)
• Free E-Training Courses & Professional Development Opportunities
• IT Software & Laptop Discounts (Apple, Lenovo, and more)
• College Bookstore Discounts
• Annual Service Awards & Recognition Programs
• Discover what it's like to live in Orlando: Live, Work, Play and Learn
• Plus More!

Rollins offers a competitive hourly rate, along with our generous full-time benefits package! Click here to review our full-time benefits package.

Our Service
Excellence Philosophy:

At Rollins, we strive to be responsive, respectful, collaborative, competent, and inclusive in all that we do. Whether serving prospective or current students, alumni, local residents, or our fellow faculty and staff colleagues, these standards define the Rollins service experience.

Click here to learn more about our commitment to Service Excellence at Rollins College!

Equal Employment Opportunity:

Rollins College is an equal opportunity institution. Rollins does not discriminate on the basis of sex, disability, race, age, religion, color, national or ethnic origin, ancestry, marital status, veteran status, sexual orientation, gender identity, gender expression, genetic information, physical characteristics, or any other category protected by College policy or federal, state, or local law for employment and in our educational programs and activities. To learn more about our commitments, visit click here Any applicant who requires reasonable accommodations for any part of the application or hiring process may contact us by phone or in writing to humanresources@rollins.edu | 407.646.2102.

Employment Eligibility:

All new employees must be eligible and show employment eligibility verification by the first date of employment at Rollins College, as legally required (e.g., Form I-9). Rollins College will require proof of authorization to work in the United States. Further, based on the September 19, 2025, Presidential Proclamation and accompanying guidance from the USCIS and Department of State, the College may not be able to offer H-1B sponsorship. Particularly the College is not able to pay the required fee accompanying new H-1B visa petitions.

FLSA Status:

Non-Exempt

Service Months:

12