Posting number: 2026-01859
Department: University of Hawai'i at Manoa - University of Hawai'i Cancer Center
Job classification: ADMINISTRATIVE SUPPORT
Posting type: Open
Categories: Administration
Title: Administration and Fiscal Support Specialist (Cancer Epidemiology) – (0097714T)
Position Number: 0097714T
Hiring Unit: RES & DEAN OF GRAD DIV, CANCER CT HI, CANCER CT HI
Location: Honolulu, Kak'ako, Hawai'i
Date Posted: August 26, 2026
Closing Date: September 8, 2026
Band: A
Salary: salary schedules and placement information
Additional Salary Information: PBA, minimum $4,627
Full Time/Part Time: Full-time
Month: 11-month
Temporary/Permanent: Temporary
Duties and Responsibilities:
*Serves as the Administrative and Fiscal Support Staff for the UH Cancer Center Cancer Epidemiology Program.
*Coordinates with Grants office in preparing extramural grant proposals, including federal electronic grants for submission to the Grants Office for processing as needed.
*Monitors receipt of time sensitive reports such as Pcard transaction logs. Reviews, analyzes and reconciles information reported.
*Liaises with vendors on quotes, terms and conditions, product substitutes, prices, discounts, availability, shipment, etc.
*Supports the Cancer Epidemiology faculty in ensuring RCUH staff Timesheets are submitted in a timely manner; Helps UH Cancer Center HR in gathering information for UH and RCUH recruitment and visa processing.
*Prepares and/or monitors expenditure reports to ensure accuracy and completeness of documents including but not limited to UH & RCUH requisitions, purchase orders, AFPs, cash reimbursements, travel requests and completions.
*Receives, reviews, tracks and conducts inventory of filed documents pertaining to grant projects/proposals, payments, procurements, etc., and develops an efficient record and filing system for easy access and retrieval.
*Coordinates regular Cancer Epidemiology Program meetings/ conferences/seminars by planning, scheduling, preparing agenda among others and effectively communicating with team members.
*Keeps track of office supplies and prepares orders to replenish them as needed.
*May review and coordinate the work of volunteers and student workers.
*Assists the Cancer Epidemiology Program Director in preparing program annual budget projections and personnel and non-payroll expenditures, and in monitoring faculty FTE funding and budgets in coordination with the Fiscal Office.
*Assists with administrative support to PIs as it relates to the overall grants' management, budget and budget forecasting, overseeing internal and external funding & daily administration of program funds & personnel requirements.
Other duties as assigned.
*Denotes Essential Functions
Minimum Qualifications:
Possession of a baccalaureate degree in Business Administration, Management Health Sciences or related field and one (1) year of progressively responsible professional experience with responsibilities for Office administration, business management; or any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills and abilities as indicated.
Functional knowledge of principles, practices and techniques in the area of Office administration, business management, and/or health sciences as demonstrated by the broad knowledge of the full range of pertinent standard and evolving concepts, principles and methodologies.
Functional knowledge and understanding of applicable federal and state laws, rules, regulations and theories and systems associated with Office administration and business management and/or health sciences.
Demonstrated ability to recognize problems, identify possible causes and resolve the full range problems that may commonly occur in the area of office and/or business management.
Demonstrated ability to understand oral and written documentation, write reports and procedures, and communicate effectively in a variety of situations.
Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team leaders and members, and individuals.
Demonstrated ability to operate a personal computer and apply word processing and spreadsheet software.
Supplemental Qualifications:
Excellent time-management and organizational skills.
Desirable Qualifications:
Functional knowledge of lab standards, rules, regulations, equipment and safety procedures.
Functional knowledge of UH and RCUH fiscal and personnel administrative policies and procedures and its applicable federal and state laws.
Experience in coordinating events.
To Apply: Click on the “Apply” button on the top right corner of the screen and attach the required documents. Applicants must submit 1) cover letter indicating how you satisfy the minimum and desirable qualifications, 2) resume, 3) names and contact information of three (3) professional references and 4) official transcripts (OR original documentation from the institution confirming degree OR copy of U.S. board certification). Copy of transcript is acceptable in place of U.S. board certification for evaluation purposes but original is required upon hire. Transcripts issued outside the United States of America require a course-by-course analysis with an equivalency statement from an agency having membership with the National Association of Credential Evaluation Services, Inc., verifying the degree equivalency to that of an accredited institution within the USA will be required before date of hire. Expense of the evaluation shall be borne by the applicant (Note: Only complete applications will be considered.)
NOTE: If you have not applied for a position before using NEOGOV, you will need to create an account.
Inquiries: hr@cc.hawaii.edu
The University of Hawai'i is an Equal Opportunity Institution and is committed to a policy of nondiscrimination in employment, including on the basis of veteran and disability status. For more information, visit: https://www.hawaii.edu/offices/eeo/policies/
Employment is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions, criminal history record checks.
In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, annual campus crime statistics for the University of Hawai'i may be viewed at: https://www.hawaii.edu/titleix/help/campus-security/, or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office.
In accordance with Article 10 of the unit 08 collective bargaining agreement, bargaining unit members receive priority consideration for APT job vacancies. As a result, external or non BU 08 applicants may not be considered for some APT vacancies. BU 08 members with re-employment rights or priority status are responsible for informing the hiring unit of their status.
Accommodation Request: The University of Hawai'i complies with the provisions of the Americans with Disabilities Act (ADA). Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the EEO coordinator directly. Determination on requests for reasonable accommodation will be made on a case-by-case basis. For further information, please refer to the following link: https://www.hawaii.edu/offices/eeo/accommodation-request/
