Job Description

This position is responsible for providing high-level administrative support to the Executive Dean’s Office in the School of Public Health. Responsibilities include managing day-to-day office operations, coordinating complex schedules and meetings, preparing agendas and materials, responding to inquiries, arranging travel, and processing expense reports for the Executive Dean for Finance and Administration and other members of the leadership team. The position is also responsible for processing financial transactions, coordinating signatures on financial documents, and preparing or assisting with a variety of financial and administrative reports.

In addition, this role serves as a resource to administrative coordinators across the division, providing guidance on administrative processes, University policies, and best practices to help ensure consistency and operational effectiveness. The incumbent is expected to maintain a thorough understanding of, interpret, and apply applicable University policies and procedures.

Given the collaborative nature of the position, the need to support leadership, and the responsibility for providing guidance to peer coordinators, regular in-person presence is required.

The ideal candidate is personable, dependable, highly organized, and able to manage multiple priorities in a fast-paced environment.

This position is Hybrid Eligible, with at least 4 days on-site.

All offers of employment are contingent upon a criminal background check and education verification that are satisfactory to Brown University.

Education and Experience

• Bachelor’s degree or equivalent combination of education and experience.
• 1 -2 years of experience as an office manager, office clerk, administrative assistant, front office manager, or similar role.
• Business or office-related financial experience preferred.
• Knowledge of Asana and Workday is preferred, but not required.

Job Competencies

• Attention to detail with strong problem-solving skills
• An innovative thinker with a track record of driving process improvements
• Strong written and verbal communication skills to produce reports, assign tasks, accept instructions and handle vendor contracts
• Excellent time management skills and ability to prioritize work
• Organization and the ability to multitask to complete a wide variety of tasks
• Strong interpersonal skills
• Leadership ability to manage challenges or changes
• Attention to detail to ensure tasks are completed thoroughly and correctly
• Working knowledge of mail processes
• Familiarity with Microsoft Office Suite, Google email and calendar functionality, with basic knowledge of computer troubleshooting skills
• Reliability and discretion

Benefits of Working at Brown:

Please review additional information on the Benefits of Working at Brown

Recruiting Start Date:

2026-07-07

Job Posting Title:

Administrative and Financial Coordinator

Department:

School of Public Health Office of Finance and Administration

Grade:

Grade 8

Worker Type:

Employee

Worker Sub-Type

Regular

Time Type:

Full time

Scheduled Weekly Hours:

37.5

Position Work Location:

Hybrid

Submission Guidelines:

Please note that in order to be considered an applicant for any staff position at Brown University you must submit an application form for each position for which you believe you are qualified. Applications are not kept on file for future positions. Please include a cover letter and resume with each position application.

This position is not eligible for visa sponsorship.

Brown University is a registered employer in the following states: Rhode Island, California, Colorado, Connecticut, Florida, Maryland, Massachusetts, New York, New Hampshire, New Jersey, North Carolina, Washington, D.C. All remote work must be performed in a state in which Brown is registered to do business.

Still Have Questions?

If you have any questions you may contact employment@brown.edu

Brown is an E-Verify Employer.

EEO Statement:

Brown University provides equal opportunity and prohibits discrimination, harassment and retaliation based upon a person’s race, color, religion, sex, age, national or ethnic origin, disability, veteran status, sexual orientation, gender identity, gender expression, or any other characteristic protected under applicable law, in the administration of its policies, programs, and activities. The University recognizes and rewards individuals on the basis of qualifications and performance. The University maintains certain affirmative action programs in compliance with applicable law.