Job Description

2602028

Administrative and Finance Specialist

Job Posting

: 29/Sep/2026

Closure Date

: 13/Oct/2026, 9:59:00 PM

Organizational Unit: FAMON - FAO Representation in Mongolia

Job Type

: Non-staff opportunities

Type of Requisition: NPP (National Project Personnel)

Grade Level: N/A

Primary Location

: Mongolia-Ulan Bator

Duration: 12 months (with 3 months’ probation period)

Post Number: N/A

IMPORTANT NOTICE: Please note that Closure Date and Time displayed above are based on date and time settings of your personal deviceFAO is committed to achieving workforce diversity in terms of gender, nationality, background and cultureQualified female applicants, qualified nationals of non-and under-represented Members and person with disabilities are encouraged to applyEveryone who works for FAO is required to adhere to the highest standards of integrity and professional conduct, and to uphold FAO's valuesFAO, as a Specialized Agency of the United Nations, has a zero-tolerance policy for conduct that is incompatible with its status, objectives and mandate, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination　　All selected candidates will undergo rigorous reference and background checksAll applications will be treated with the strictest confidentialityFAO’s commitment to environmental sustainability is integral to our strategic objectives and operations. Organizational SettingFAO Mongolia works with the vision "to be a leading, credible and responsive partner in ensuring food and nutrition security of the population". The office has been coordinating projects and programmes in research, capacity building, natural resources management, technology transfer, food and agriculture policy, livestock production systems management, emergency and post crisis management, forestry information, statistics, food security and nutrition, emergency response operations, crop production system management, and food quality and safety.The Global Support Programme on Scaling up Climate Ambition on Land Use and Agriculture through NDCs and NAPs (SCALA) is funded by the Federal Ministry for the German Federal Ministry for the Environment, Climate Action, Nature Conservation and Nuclear Safety (BMUKN), through its International Climate Initiative (IKI). SCALA is designed to support transformative climate action in the land use and agriculture sectors to reduce greenhouse gas emissions and/or enhance removals, as well as strengthen resilience and adaptive capacity to climate change in Mongolia.

FAO is currently seeking an Administration and Finance Specialist to provide support to the project team to manage the Agriculture and Land Component.

Reporting LinesUnder the overall supervision of the FAO Representative in Mongolia, and the direct supervision of the National Project Manager, and in close liaison with the AFAOR and communication, operational, and admin staff of the FAO Mongolia.

Technical focusThe incumbent must take on various roles within an organization to help ensure effective day-to-day operations of the project.

Tasks and responsibilitiesAdministrative tasks:

• Carry out administrative processes and implementation, including preparation and assistance to contractual arrangements (Letter of Agreement (LoA), Procurement) etc.,
• Support tender evaluation processes, including coordination of evaluation documentation, and reporting in line with FAO procedures;
• Provide logistical and travel support to the project, including processing local travel requests and ensuring timely submission of Back-to-Office Reports (BTORs) and Travel Expense Claims (TECs);
• Provide guidance and support to the Project Team and field offices on FAO administrative procedures and requirements;
• Support the Project Team in maintaining effective communication, filing systems, and workflow related to administrative activities;
• Manage official correspondence and maintain proper filing and archiving systems;
• Support the organization of workshops, trainings, and meetings (PSC, LOP, participant’s DSA, Budget estimations);
• Maintain project assets and inventory in good condition, ensuring accurate records of custodianship, location, physical verification, and year-end inventory stock-taking, and facilitate timely disposal in line with FAO procedures;
• Support the Project Manager and technical experts in the day-to-day operation;
• Support project public relation activities in coordination with FAO communication staff, including logistical and administrative arrangements for visibility, outreach, and events;
• Support project progress and terminal reporting in terms of financial activities, communications and digital documentations;
• Ensure digital documentation (e-filing) and TEAMS folder throughout the whole project cycle;
• Perform any other duties within the incumbent’s technical competence as may be requested by FAOR, AFAOR and NPM. Financial support:
• Provide assistance on procedures on financial management by the country representative office
• Propose and monitor project budget expenditure, update and revisions including cash availability, delivery estimates in accordance with the project workplans;
• Support timely delivery of service contracts regarding financial reports and the receipts from service providers;
• Prepare financial statement of expenditures and other project financial reports as required;
• Ensuring accurate records of all relevant data for the operational and financial supervision of assigned project-related purchases;
• Prepare relevant documents for internal and external financial audits;

CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING

Minimum Requirements

• At least bachelor’s degree on undergraduate degree in management, business administration, accounting or a related field and/or professional certification and master’s degree would be an advantage
• A minimum of 5 years of working experience in management, business administration, accounting or a related field
• Working knowledge (level C) of English and Mongolian
• Mongolian nationality FAO Core Competencies• Results Focus
• Teamwork
• Communication
• Building Effective Relationships
• Knowledge Sharing and Continuous Improvement

Technical/Functional Skills• Experience managing the administration, finances and procurements of large projects

• Excellent planning and organizing skills, accurate with attention to detail
• Able to work as part of a multinational team
• Experience in the UN system is an asset
• In-depth knowledge of programme and project management is considered a strong asset;
• High computer literacy in MS Office (Word, Excel, Access, PowerPoint, Outlook etc);
• Demonstrated ability to process complex data and analyse information as the basis for professional mastery of subject matter;
• Proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook) and other office productivity and communication tools.
• Teamwork and strong soft skills including interpersonal, ethical, listening and communication skills, proactive, problem solving, self-organizing, planning, setting priorities and efficient use of time

ADDITIONAL INFORMATIONFAO does not charge a fee at any stage of the recruitment process (application, interview meeting, processing)Applications received after the closing date will not be acceptedPlease note that FAO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU) / United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed at http://www.whed.net/ For additional employment opportunities visit the FAO employment website: http://www.fao.org/employment/home/en/ Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances. FAO seeks gender, geographical and linguistic diversity in its staff and international consultants in order to best serve FAO Members in all regions. HOW TO APPLY• To apply, visit the recruitment website at Jobs at FAO and complete your online profile. We strongly recommend that your profile is accurate, complete and includes your employment records, academic qualifications, and language skills

• Candidates are requested to attach a letter of motivation to the online profile
• Once your profile is completed, please apply, and submit your application• Please note that FAO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU) / United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed at http://www.whed.net/. These qualifications should be in alignment with the International Standard Classification of Education (ISCED) mappings.
• Candidates may be requested to provide performance assessments and authorization to conduct verification checks of past and present work, character, education, military and police records to ascertain any and all information which may be pertinent to the employment qualifications
• Incomplete applications will not be considered
• Personal information provided on your application may be shared within FAO and with other companies acting on FAO’s behalf to provide employment support services such as pre-screening of applications, assessment tests, background checks and other related services. You will be asked to provide your consent before submitting your application. You may withdraw consent at any time, by withdrawing your application, in such case FAO will no longer be able to consider your application
• Only applications received through the FAO recruitment portal will be considered
• Your application will be screened based on the information provided in your online profile
• We encourage applicants to submit the application well before the deadline date.If you need help or have queries, please create a one-time registration with FAO’s client support team for further assistance: https://fao.service-now.com/cspFAO IS A NON-SMOKING ENVIRONMENT