Job Description

Posting number: 25-00411

Department: Health & Human Services

Division: Fiscal

Job classification: Administrative Analyst I (DHHS)

Posting type: Open

Categories: Administration, Accounting and Finance

Summary

Expected Hire Pay Scale:

Administrative Analyst I: $2,313.82 - $2,550.99*

Administrative Analyst II: $2,554.02 - $2,815.81*

*Current County employees may be eligible for a higher step placement per the Memorandum of Understanding (MOU).

The Del Norte County Department of Health and Human Services is seeking a qualified candidate to fill one vacancy for the position of Administrative Analyst (Fiscal). This position is classified as full-time.

Definition: This is an administrative, mid-management position that requires the ability and experience to perform a variety of responsible complex professional administrative and accounting duties and functions related to the activities and operations of an assigned department with minimal supervision except, as new or unusual circumstances require. This position is classified as mid-management and is exempt from overtime under the FLSA.

Description of Basic Function:

Under general supervision of the department head, plans, develops, participates and assists in a variety of complex and technical accounting, research and analytical functions within a department and/or operational unit. Duties, tasks and functions may vary according to the assigned departmental responsibilities.

Examples of duties

Essential job duties may include any of the following tasks, knowledge, skills and other characteristics. The list that follows is not intended as a comprehensive list; it is intended to provide a representative summary of the major duties and responsibilities. Incumbent(s) may not be required to perform all duties listed, and may be required to perform additional, position-specific tasks.

• Prepares financial and special reports providing recommendations on the basis of analysis and evaluations.
• Prepares grant applications and/or requests for funding allocations performing the research to justify funding needs.
• Administers the resources such as personnel, equipment, facilities and funding necessary for meeting current and future service needs.
• Performs the analytical tasks necessary to determine feasibility and obtains proper authorization and funding for the development of new programs and services.
• Prepares comprehensive fiscal analysis addressing costs, funding sources and cash flow.
• Prepares narrative and statistical reports summarizing studies and outline alternatives.
• Presents oral, written and graphic report to the Board of Supervisors, Commissions, and Courts.
• Performs research and analysis on complex and sensitive areas within department structure, functions, projects, etc., as assigned.
• Manages special projects including grants, grant applications and grant contract.
• Monitors and provides technical assistance on special projects as assigned, including attending, and representing the County at meetings, hearings, conferences, etc.
• Collects, analyzes and evaluates information and data regarding various departmental programs, policies and procedures.
• Writes various reports, grant proposals and other official documents related to the activities of the assignment within the department.
• Coordinates overall county or departmental programs by performing such tasks as research, analysis, report writing scheduling meetings, etc.
• Develops, prepares and administers assigned budgets including the authorization and monitoring of departmental expenditures
• Performs related duties as required.

Qualifications

Minimum Qualifications: Any combination of education, training and experience which would likely provide the required knowledge, skills and abilities may be considered qualifying. A typical way to obtain the required knowledge and abilities would be:

Administrative Analyst I:

Four (4) years of full-time professional experience performing administrative work in the following functional areas: general administrative, personnel, fiscal, program analysis and evaluation.

Desirable Qualifications: Experience in a governmental agency is highly preferred.

Administrative Analyst II:

Pattern 1: One (I) year full time experience as an Administrative Analyst I

OR

Pattern 2: Graduation from an accredited four-year college or university with a bachelor's degree.

Desirable Qualifications: Experience in a governmental agency is highly preferred.

Supplemental information

Job Requirements:

Knowledge of:

• Principles, practices, methods and techniques required for budget development, research and analysis.
• Technical operations required for the function of the department assigned;
• Statistical methods and measurement devices required for analysis of the efficiency and appropriateness of various programs and funding sources.
• Working knowledge of proper grammar, spelling, punctuation and composition at a level used in complex and technical writing.

Ability to:

• Analyze problems, identify alternative solutions, project consequences of proposed actions and implement recommendations in support of goals.
• Communicate effectively, both orally and in writing, including the skill to prepare reports utilizing technical and statistical information and present appropriate facts and recommendations in graphic, written and/or oral form.
• Knowledge of the procedures, techniques, methods laws and regulations used and related to departmental assignments, programs and services.
• Ability to establish and maintain effective working relationships with staff, representatives from other departments and agencies and the public.

Special Requirements

Must possess and maintain a valid Driver’s license.

All County of Del Norte employees are designated Disaster Service Workers through State law (California Government Code Section 3100-3109). Employment with the County of Del Norte requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Work related training as assigned, and to return to work as ordered in the event of an emergency.

Typical Working Conditions

Work is generally performed in an office environment under both quiet and noisy conditions; continuous contact with general public, departmental and County staff, management, individuals and other outside organizations. Travel within Del Norte County and the State of California is required if necessary and job related.

Typical Physical Requirements

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with a disability to perform the essential functions.

• While performing the duties of this job the employee is regularly required to sit, talk, and hear. The employee is frequently required to stand, walk, and/or drive. The employee is occasionally required to use hand and fingers, handle or feel objects, tools and/or controls and to reach with hands and arms and to stoop, kneel or crouch.