Job Description

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Closing Date:

Type of Position:

Clerical

Workstudy Position:

No

Job Type:

Regular

Work Shift:

Day Shift (United States of America)

Sponsorship Available:

No

Institution Name:

University of Arkansas at Little Rock

The University of Arkansas at Little Rock is a metropolitan research university that provides an accessible, quality education through flexible learning and unparalleled internship opportunities. At UA Little Rock, we prepare our more than 8,900 students to be innovators and responsible leaders in their fields. Committed to its metropolitan research university mission, UA Little Rock is a driving force in Little Rock's thriving cultural community and a major component of the city and state's growing profile as a regional leader in research, technology transfer, economic development, and job creation.

Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening. To apply for the position, please click theApply link/button.

If you have a disability and need assistance with the hiring process please contact Human Resources at 501-916-3180

For general application assistance or if you have questions about a job posting, please contact Human Resources at 501-916-3180

Department:

School of Physical Science

Department's Website:

of Job Duties:

The University of Arkansas at Little Rock is seeking to hire an Administrative Analyst who will serve as the administrative support for the School of Physical Sciences. The School of Physical Sciences houses Chemistry, Geology, and Physics programs. The Administrative Analyst reports directly to the Director of the School of Physical Sciences and assists the Director and Program Coordinators in supporting students, faculty, and staff with the flow of information and documents. Job duties include assisting the Director with monitoring the school budget and preparing and processing documents related to hiring, payroll, travel, purchasing, and school events. This position is governed by state and federal laws, and agency/institution policy.

Qualifications:

Required Education and/or Experience:

• The formal education equivalent of a high school diploma, plus one year of specialized training in business management, business education, or a related field;

• Three years of experience in a specialized or related field applicable to work performed.

Preferred Education and/or Experience:

• Experience working in higher education;

• Experience with Workday, Microsoft Office Suite, and Google Docs.

Job Duties and Responsibilities:

• Process purchasing requisitions, purchasing card reconciliation, authorization for payments of invoices, travel authorizations and related travel forms, and reimbursements;

• Manage and balance the School budget;

• Collect necessary information and prepare/process documents relating to hiring, payroll, travel, purchasing, and School events;

• Manage the School of Physical Sciences office, prepare the School meeting minutes, and manage inventory;

• Direct the activities of subordinate employees, monitor and review work regularly, and prepare annual performance evaluations;

• Delegate tasks and organize assignments for work study students and manage their time clock;

• Provide information to students and faculty and provide assistance as needed/requested by students, faculty, and program coordinators;

• Maintain and develop new office policy and procedures as needed;

• Answer telephone, respond to emails, and greet visitors professionally;

• Perform other duties as assigned.

Knowledge, Skills, and Abilities:

• Knowledge of policy and procedures concerning the day-to-day operations of UA Little Rock;

• Ability to plan, organize, and coordinate activities, resources, and materials associated with the needs of the School and programs within;

• Ability to communicate effectively with others;

• Knowledge of computers and software applications;

• Ability to prepare, present, review oral and written information and reports;

• Ability to research and analyze related work program information;

• Ability to develop, recommend, interpret, and apply policy and procedures;

• Ability to analyze financial records and prepare reports;

• Ability to plan, organize, and direct the work of others;

• Ability to learn Workday software and Workday-related processes.

Additional Information:

Salary Information:

$36,327.00

Required Documents to Apply:

Cover Letter/Letter of Application, Resume

Optional Documents:

Special Instructions to Applicants:

Recruitment Contact Information:

Michael DeAngelis
Director of the School of Physical Sciences
mtdeangelis@ualr.edu

All application materials must be uploaded to the University of Arkansas System Career Site https://uasys.wd5.myworkdayjobs.com/UASYS

Please do not send to listed recruitment contact.

Pre-employment Screening Requirements:

Criminal Background Check, Sex Offender Registry

The University of Arkansas at Little Rock is committed to providing a safe campus community. We conduct background checks for applicants being considered for employment. Background checks include a criminal background check and a sex offender registry check. For certain positions, there may also be a financial (credit) background check, a Motor Vehicle Registry (MVR) check, and/or drug screening. Required checks are identified in the position listing. A criminal conviction or arrest pending adjudication or adverse financial history information alone shall not disqualify an applicant in the absence of a relationship to the requirements of the position. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.

The University of Arkansas is an equal opportunity institution. The University does not discriminate in its education programs or activities (including in admission and employment) on the basis of any category or status protected by law, including age, race, color, national origin, disability, religion, protected veteran status, military service, genetic information, sex, sexual preference, or pregnancy. Questions or concerns about the application of Title IX, which prohibits discrimination on the basis of sex, may be sent to the University’s Title IX Coordinator and to the U.S. Department of Education Office for Civil Rights.

Persons must have proof of legal authority to work in the United States on the first day of employment.

All application information is subject to public disclosure under the Arkansas Freedom of Information Act.

Constant Physical Activity:

Manipulate items with fingers, including keyboarding, Sitting

Frequent Physical Activity:

Manipulate items with fingers, including keyboarding, Talking

Occasional Physical Activity:

Lifting, Reaching, Standing, Walking

Benefits Eligible:

Yes