Job Description

Current University of Arkansas System employees, including student employees and graduate assistants, need to log in to Workday via MyApps.Microsoft.com, then access Find Jobs from the Workday search bar to view and apply for open positions. Students at University of Arkansas System will also view open positions and apply within Workday by searching for “Find Jobs for Students”.

All Job Postings will close at 12:01 a.m. CT on the specified Closing Date (if designated).

If you close the browser or exit your application prior to submitting, the application process will be saved as a draft. You will be able to access and complete the application through “My Draft Applications” located on your Candidate Home page.

Closing Date:

Type of Position:

Clerical

Workstudy Position:

No

Job Type:

Regular

Work Shift:

Day Shift (United States of America)

Sponsorship Available:

No

Institution Name:

University of Arkansas at Little Rock

The University of Arkansas at Little Rock is a metropolitan research university that provides an accessible, quality education through flexible learning and unparalleled internship opportunities. At UA Little Rock, we prepare our more than 8,900 students to be innovators and responsible leaders in their fields. Committed to its metropolitan research university mission, UA Little Rock is a driving force in Little Rock's thriving cultural community and a major component of the city and state's growing profile as a regional leader in research, technology transfer, economic development, and job creation.

Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening. To apply for the position, please click theApply link/button.

If you have a disability and need assistance with the hiring process please contact Human Resources at 501-916-3180

For general application assistance or if you have questions about a job posting, please contact Human Resources at 501-916-3180

Department:

Information Science

Department's Website:

https://ualr.edu/informationscience/

of Job Duties:

The Administrative Analyst is responsible for providing administrative support to the faculty, undergraduate students, and graduate students in the Department of Information Science. This position coordinates with various units within the college and the university. This position is governed by state and federal laws and agency/institution policy.

Qualifications:

Required Education and/or Experience:

• The formal education of a high school diploma.

Preferred Education and/or Experience:

• Plus one year of specialized training in business management, business education or a related field;

• Three years of experience in a specialized or related field applicable to the work performed.

Job Duties and Responsibilities:

Cost Center Account Management

• Monitor and reconcile WorkDay financial accounts for Program, Grant, and faculty;

• Create purchase requisitions, including tracking order progression from requisition through vendor payment, processing invoices, and receipts for purchase reimbursements;

• Maintain spreadsheets for various Program accounts, Grants, and faculty indirect accounts. As needed, resolve discrepancies, communicate account status, and initiate budget and other expense transfers.

Customer Service

• Greet students and visitors;

• Answer telephone/email inquiries, and relay messages;

• Provide information on the school, refer students in need of advising to the appropriate advisor, answer faculty and student questions, including referrals to other UALR offices.

Event Management

• Assist the Chair with maintaining the department calendar;

• Assist with making catering requests and reserving meeting rooms.

Inventory Management

• Assist the Chair in conducting the annual inventory of school property;

• Maintain inventory records for the school. Update ownership/location of items as needed, and document any lost or obsolete items.

Office Operations

• Maintain financial and administrative files for the department;

• Work with e-mail, WORKDAY, and other office support software.;

• Sort and distribute mail/materials;

• Order and manage office supplies;

• Coordinate servicing of office equipment such as copier/fax machine.;

• Assist faculty with requests such as placing textbook orders and obtaining classroom/office supplies;

• Maintain the office area and storage areas.

P-Card Management

• Maintain proper use of the department’s Purchase Card (P-Card);

• Make purchases and re-allocate costs to the correct account;

• Track status of P-Card orders and payments;

• Document and maintain a record of P-Card Purchases.

Travel Management

• Prepare travel documents for Guests of State, faculty, staff, and students;

• Assist in gathering required documents (e.g., W9 forms, flight receipts);

• Help prepare and process travel spend/expense forms;

• Assist in making travel reservations, including completing and submitting Special Meeting forms (if needed);

• Process and maintain records of the department's Travel Card (CTS) expenditures.

Time Tracking and Employee Management

• Serve as Department Time Keeper;

• Manage Department Phone/Office Directory;

• Work with the College to submit hire/termination requests for extra help;

• Assist in hiring and supervising student employees;

• Attend and assist at department meetings by taking minutes and disbursing minutes to faculty and staff on time.

Knowledge, Skill, and Abilities:

• Knowledge of work-related subject area;

• Knowledge of computers and software applications;

• Ability to prepare, present, and review oral and written information and reports;

• Ability to research and analyze related work program information;

• Ability to develop, recommend, interpret, and apply policies and procedures;

• Ability to analyze financial records and prepare reports;

• Ability to plan, organize, and direct the work of others;

• Microsoft Office, Google Applications, and Workday/Banner experience is preferable.

Additional Information:

Salary Information:

$36,327.00

Required Documents to Apply:

Cover Letter/Letter of Application, Resume

Optional Documents:

Special Instructions to Applicants:

Recruitment Contact Information:

Ahmed Halimeh
Professor - Information Science
aaabuhalime@ualr.edu

All application materials must be uploaded to the University of Arkansas System Career Site https://uasys.wd5.myworkdayjobs.com/UASYS

Please do not send to listed recruitment contact.

Pre-employment Screening Requirements:

Criminal Background Check, Sex Offender Registry

The University of Arkansas at Little Rock is committed to providing a safe campus community. We conduct background checks for applicants being considered for employment. Background checks include a criminal background check and a sex offender registry check. For certain positions, there may also be a financial (credit) background check, a Motor Vehicle Registry (MVR) check, and/or drug screening. Required checks are identified in the position listing. A criminal conviction or arrest pending adjudication or adverse financial history information alone shall not disqualify an applicant in the absence of a relationship to the requirements of the position. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.

The University of Arkansas is an equal opportunity institution. The University does not discriminate in its education programs or activities (including in admission and employment) on the basis of any category or status protected by law, including age, race, color, national origin, disability, religion, protected veteran status, military service, genetic information, sex, sexual preference, or pregnancy. Questions or concerns about the application of Title IX, which prohibits discrimination on the basis of sex, may be sent to the University’s Title IX Coordinator and to the U.S. Department of Education Office for Civil Rights.

Persons must have proof of legal authority to work in the United States on the first day of employment.

All application information is subject to public disclosure under the Arkansas Freedom of Information Act.

Constant Physical Activity:

Hearing, Manipulate items with fingers, including keyboarding, Talking

Frequent Physical Activity:

Lifting, Reaching, Sitting, Walking

Occasional Physical Activity:

Pulling, Pushing, Stooping

Benefits Eligible:

Yes