Job Description

Job Title: Admin Coordinator

Company Description

Join the leader in global work. Vialto helps leading organizations identify, develop, and execute their workforce priorities with confidence. Our practice areas include global tax, immigration, rewards, advisory and Vialto private and our team is the gold standard in navigating the complexities of cross-border compliance, and workforce strategies. We look for people our clients and assignees can count on to thoughtfully deliver clear solutions to complex problems.

To be the best in the business, we cultivate a dynamic, highly collaborative culture that fuels the growth of our people. We invite you to inquire boldly, learn deeply, and grow endlessly with us. You’ll work alongside recognized experts, shaping people-first, technology-driven solutions that drive the future of work. We help our clients achieve their goals and imagine new possibilities. And we can do the same for you. Whatever your aspirations, Vialto can help you find your way.

Job Description

Your primary purpose is to provide administrative support and assistance ensuring efficient operation of the office and seamless coordination of daily activities. You will serve as the first point of contact for visitors and employees, managing incoming communications, in person admin delivery coordination, and handling mail and correspondence and other ad hoc duties.

Responsibilities will include but are not limited to:

• Sort and distribute incoming mail, packages, and deliveries to the appropriate recipients.
• Prepare outgoing mail and packages for postage, ensuring accuracy and timely dispatch.
• Assist with the processing and distribution of internal memos, emails, and other correspondence.
• Assist with basic administrative tasks such as filing, photocopying, and scanning documents, distributions of lunch vouchers (where applicable).
• Provide general clerical support to various departments as needed, including data entry and document preparation.
• Submission of in person deliveries to tax, social security and immigration authorities and legalizing documents.
• Assistance in governmental fee payments for client applications.
• Visiting various authorities to pick up legal documents in person.

Qualifications

Minimum Degree Required: Any gradate or postgraduate degree

Required Fields of Study: Any field

Minimum Years of Experience: 5+ years of experience in administrative activities

Certification(s) Required: Nil

Additional Information

Location: Ho Chi Minh City (in-office)

We are an equal opportunity employer that does not discriminate on the basis of any legally protected status.

Please note, AI is used as part of the application process.