Civeo North America

Administration Talent Pipeline | WA Villages

Civeo North America  •  Commonwealth of Australia (Onsite)  •  1 day ago
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Job Description

Are you an organised and customer-focused administrator looking for your next opportunity in a remote accommodation environment?

Civeo is building a talent pipeline for future Administration Officer opportunities across our Western Australian operations. This is an Expression of Interest (EOI) talent pool designed to connect us with candidates interested in future vacancies as they become available.

Please note: This is a talent pipeline advertisement and not for a specific current vacancy. Suitable applicants may be contacted regarding future opportunities that match their skills and experience. This pipeline will remain open for approximately three months, after which it will close and a new pipeline will be advertised. Candidates not progressed during the current campaign will be welcome to reapply to future pipeline advertisements.

About the Roles

As an Administration Officer, you'll provide reception, guest services and administrative support to site leadership teams while helping ensure the smooth day-to-day operation of a remote workforce accommodation village.

Depending on business requirements, opportunities may include a variety of FIFO rosters and work schedules.

Key Responsibilities

  • Provide professional reception and front-of-house services
  • Welcome residents, visitors and contractors to site
  • Manage phone calls, enquiries and general correspondence
  • Support accommodation check-ins and check-outs using reservation systems
  • Maintain employee, accommodation and operational records
  • Process timesheets, data entry and administrative documentation
  • Assist with site onboarding, inductions and training coordination
  • Support roster administration and workforce records management
  • Collate invoices, purchase orders and supporting documentation
  • Prepare reports and maintain accurate filing systems
  • Provide administration support to site-based leadership and operational teams
  • Promote a safe, professional and customer-focused workplace

About You

We'd love to hear from candidates who have:

  • Strong experience using site-based systems such as INX, SAMS, SAP, RMS or similar platforms
  • Minimum 1-2 years' experience in a FIFO Site Administrator, Village Administrator or similar administration role
  • Previous experience supporting rostering, timesheets and time & attendance processes
  • Excellent customer service and communication skills, with the ability to confidently work front of house and engage with a wide range of stakeholders
  • Intermediate to advanced Microsoft Office skills, particularly Outlook, Excel and Word
  • Strong organisational skills, attention to detail and the ability to manage competing priorities in a fast-paced environment
  • The ability to work independently while contributing positively to a broader site team
  • A hands-on approach and the ability to perform effectively under pressure
  • Current Class C Manual Driver's Licence
  • Full Australian working rights
  • Ability to pass a pre-employment medical and drug & alcohol screening
  • National Police Clearance, or willingness to obtain one

What We Offer

  • Permanent employment opportunities as vacancies become available
  • Competitive salary and roster arrangements
  • Accommodation and meals provided whilst on site
  • Access to village recreation facilities and amenities
  • Employee rewards and recognition through The Civeo Hive
  • Employee Assistance Program (EAP)
  • Training, development and career progression opportunities
  • Supportive team culture with a strong focus on safety

Our Commitment to Diversity, Inclusion & Belonging

At Civeo, we believe that our strength comes from the diversity of our people. We’re committed to creating a safe, inclusive and welcoming workplace where everyone - regardless of culture, background, gender, identity, age, ability or lived experience - feels valued, respected and able to thrive.

We celebrate different perspectives and are dedicated to ensuring equal opportunity across all stages of employment. Like leading organisations in our industry, we recognise that inclusive teams are safer, more innovative and more effective, and we actively work to remove barriers, mitigate bias and support fair outcomes for all.

We are proud to work closely with Traditional Owners and strongly encourage Aboriginal and Torres Strait Islander applicants to apply.

About Us

Civeo Australia, a division of Civeo Corporation, provides workforce accommodation services globally. In Australia, Civeo has a national footprint of approximately 10,000 rooms across twelve villages in Queensland, New South Wales, and Western Australia. In addition, Civeo also operates approximately 16,500 rooms in client-owned properties in remote regions of Western Australia, South Australia and Queensland. With more than 40 years of experience, Civeo supports individuals who live and work away from home.

We're committed to fostering sustainable partnerships and inclusive opportunities in all the communities we operate in. By actively engaging with Traditional Owners and Aboriginal and Torres Strait Isander Peoples Businesses, we're not just operating accommodation villages, we're nurturing relationships that honour the rich cultural heritage of the land.

Stay Well. Work Well.

Civeo Australia, a division of Civeo Corporation, provides workforce accommodation services globally. In Australia, we own 9,000 permanent rooms across QLD, NSW, and WA, and operate more than 20,000 rooms in client-owned properties in remote regions of WA and SA. Our services include accommodation, food services, housekeeping, and property maintenance. With over 40 years of experience, Civeo supports individuals who live and work away from home.

We're committed to fostering sustainable partnerships and inclusive opportunities in all the communities we operate in. By actively engaging with Traditional Owners and First Nations Businesses, we're not just operating accommodation villages, we're nurturing relationships that honour the rich cultural heritage of the land.

We're safe, welcoming and proud to encourage Aboriginal & Torres Strait Islander people to join us.

Stay Well. Work Well.

Civeo North America

About Civeo North America

Civeo (NYSE:CVEO) provides productive, balanced lifestyles for those who live and work away from home. As one of the world’s largest integrated providers of workforce accommodations, we bring the extensive experience of owning and/or operating over 32,000 rooms across properties in Canada, Australia and the U.S.

For over 40 years, Civeo has refined its scalable approach to housing hundreds or thousands of workers at a time for both long-term and temporary solutions. Our full suite of accommodation services also includes catering, facility management, water systems and logistics services. Our belief is that a well-rested guest with a balanced lifestyle will be more productive at work – making your accommodations provider a key partner in the success of your operation.

Our properties are the next best thing to home – safe, comfortable and efficient living environments where guests can rest and recharge.

Industry
Travel & Hospitality
Company Size
1,001-5,000 employees
Headquarters
Edmonton, CA
Year Founded
1977
Website
civeo.com
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