Purpose and Impact:
Amentum is a global leader in advanced engineering and innovative technology solutions, we thrive on addressing significant and complex challenges in science,securityand sustainability
Reporting to the Property & Leasing/Administration Manager,we have an exciting opportunity for a motivatedAdministration Support Officer (ASO)toprovide administrative and customer service support to all departments within the Vesta Program, ensuring efficient and timely administrative support is provided to the program management office and the work area team leads.
Work Schedule:
Day shift – 5 days per week, 8 hours per day
Essential Responsibilities:
Oversee day-to-day administrative tasks such as answering the phone, drafting emails and correspondence, taking meeting minutes,calendar management, data entry,creatingreports processing various financial payments to include utilities and rates and general administrative support.
Provide professional customer service, promoting a positive approach whenassistingboth internal and external stakeholders. Act as the first point of contact for the program, always providing exceptional customer service.
Provideefficient and confidential administrative support to all departments within the Vesta program as directed by the Property & Leasing/Administration Manager and Management.
Responsible for the management ofapplicable administrative processes and databases, including key distribution to staff, subcontractorsand tenants.
Provide SAP support to all departments within the Program (create/close work orders, purchase requests, functional locations/classifications, tenant tracking, equipment records, reporting functions, etc.)
Maintain relevant distribution lists and complete weekly tracking spreadsheets as directed by the Program Administrator. Assistwith the program document library, including the review of policies and procedures.
Manage the program calendars across multiple systems, scheduling meetings,appointmentsand inspections. Oversee room bookings and provide support to department team leads asrequired
Ensure compliance with all environmental health and safety requirements
Any other reasonable duties as requested.
About You:
Minimum2 years’experience in administrationandor executive supportrole
High levelwritten and verbal communication skills, detail orientationin thepreparation ofdocumentsto ensure accuracy
Strong senseof urgency and the ability to forward thinkandfollow tasks through to completion
Strong customer service skillswith the ability to remain calm under pressure, organised and dependable in a busy working environment
Validdriverslicence
Willingness to perform Medical, Background Checks and Police Clearance
What We Offer
Territory Allowance
Free access to 24-hour gym
EAP Services - which includes free confidential counselling, wellbeing services.
Salary sacrifice including rent, novated leasing
Corporate Discount Programs & Novated Leasing – Utilize a range of discount programs (health insurance, travel).
Competitive salary and allowances
Relocating to Alice Springs offers a lifestylethat’shard to match:
Short commutes and a calmer pace of life
A strong, welcoming community culture
Access to incredible national parks, hiking trails, and outdoor adventure
A setting that allows you to focus on your career while still enjoying your downtime
Security Statement
It is a condition of employment that employees meet eligibility to obtain andretaintheappropriate levelof security clearance and medical clearance applicable to each role.To be eligible candidates need to be Australian Citizens andmust be eligible for NV1 clearance as a minimum.
Our culture is one of inclusivity, where everyone is valued, and all voices are heard. We activelyseekto create a workplace where employee engagement thrives, and where every individual feels empowered to contribute their unique talents to our shared mission.
Amentum reserves the right to appoint a candidate prior to the closing date.
This position isdesignatedas a safety sensitive position.
As part of our commitment tomaintaininga safe and compliant work environment, Amentum is a drug-free workplace and requires all personnel tocomply withcompany drug and alcohol policies as a condition of employment. Employment is contingent upon successful completion of the drug screening process. Please note that this may include pre-hire screening for marijuana, as well as other federally controlled substances due to Amentum’s role as a federal contractor and trusted partner to the US Government.
Other Responsibilities:
Safety- Amentum enforces a safety culture whereby all employees have the responsibility for continuously developing andmaintaininga safe work environment. Asappropriate, each employeeis responsible forcompleting all training requirements and fulfilling all self-aid/buddyaid responsibilities,participatingin emergency responsetasksand serving on safety committees and teams.
Quality- Quality is the foundation for the management of our business and the keystone to our goal of customer satisfaction. It is our policy to consistently provide services that meet customer expectations.Accordingly, each employee must conform to the Amentum Quality Policy and carry out job activities in compliance with applicable Amentum Quality System documents and customer contracts. Each employee must read and understand his/her Quality Management and Customer Satisfaction responsibilities.
Procedure Compliance- Each employee must read,understandand implement the general and specific operational, safety, quality and environmental requirements of all plans, procedures and policiespertaining tohis/her job.
Qualified applicants will receive consideration for employment without regard to race,color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status.
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Amentum is a global leader in advanced engineering and innovative technology solutions, trusted by the United States and its allies to address their most significant and complex challenges in science, security and sustainability. Our people apply undaunted curiosity, relentless ambition and boundless imagination to challenge convention and drive progress. Our commitments are underpinned by the belief that safety, collaboration and well-being are integral to success. Headquartered in Chantilly, Virginia, we have approximately 50,000 employees in more than 70 countries across all 7 continents.
