Responsible for the documentation, database organization, and metric reporting of the committee that serves as the governing body for Mayo Clinic. Is the primary contact for committee-related questions and provides process coaching and training to individuals and department/divisions. Ensures all request submissions are complete and meet the requirements of the committee. Works closely and collaboratively with committee secretary and leadership to assist in documenting, monitoring, and communicating timelines, milestones and tasks. Articulates current and future status of requests. Communicates issues and action items and incorporates feedback into requests. Utilizes appropriate project management tools and software applications to facilitate interaction between proponents and committees, and represents the committees' actions to proponents. Responsible for database development and creation of forms and templates. Provides Committee Secretarial/Administrative support including but not limited to documentation of meeting minutes at committee meetings and creating effective presentations to communicate project information. Obtains user feedback, designs, develops and maintains committee websites ensuring content is current.
This position is a combination of remote and on-site work; individual must live within a 100 mile driving distance to the Rochester Mayo Clinic campus.
**Visa sponsorship is not available for this position. Also, Mayo Clinic DOES NOT participate in the F-1 STEM OPT extension program.
Bachelor’s Degree preferred. Requires successful completion of a one- or two-year degree/diploma in an administrative assistant/secretarial field and 3 years’ experience in an administrative assistant/secretarial role, to include at least one year working with Mayo Clinic committees, OR a minimum of 6 years’ experience in an administrative assistant/secretarial role, to include at least one year working with Mayo Clinic committees.
Requires excellent application of grammar, punctuation, and English usage. Must have computer experience and possess proficiency on technical office equipment (computer, printer, dictation equipment, phone system, fax machine, etc.). Must possess high-level skill in organization, clerical aptitude, interpersonal relations, excellent written and oral communication skills, and have the ability to prioritize and handle a variety of tasks simultaneously, including standard office practices. Must demonstrate good decision-making and judgment as well as attention to detail and follow-through. Must be able to adapt to a rapidly changing environment. Experience with WordPress and SharePoint preferred.
Mayo Clinic has expanded and changed in many ways, but our values remain true to the vision of our founders. Our primary value – The needs of the patient come first – guides our plans and decisions as we create the future of health care. Join us and you'll find a culture of teamwork, professionalism and mutual respect, and most importantly, a life-changing career.
Mayo Clinic was founded in Rochester, Minnesota by brothers Dr. William James Mayo and Dr. Charles Horace Mayo. More than 100 years later, their vision continues to evolve around a single guiding value: "The needs of the patient come first." Today we are the largest integrated, not for-profit medical group practice in the world.
We are recognized for high-quality patient care more than any other academic medical center in the nation. These endorsements are very gratifying, but also humbling. They remind us of the tradition that has been entrusted to each one of us, and the legacy of excellence that we uphold every day.
