Job Description

About the role:

This position is situated across our Forest Hill office (2 days per week ) and Dandenong office (1 day per week) and is responsible for assisting in managing the provision of administration support to the Area Managers Eastern and Southern Services, the Senior Admin Officer, Out of Home Care, Education, and Family Services teams in Eastern and Southern Metro.

Reporting to the Senior Administration Officer, the Administration Officer will support the functioning of the Forest Hill and Dandenong offices including liaison with support staff from MacKillop’s central office and staff from a wide range of government and non-government agencies.

The Administration Officer will have oversight of the local integration and alignment of all ‘back office’ functions including contracting and standards development, policy development, community relations, finance and business services and human resource management in partnership with Melbourne based executive members and their teams.

The Administration Officer will be responsible for supporting the staff and programs across the Eastern and Southern Services and for compliance requirements in the Forest Hill and Dandenong offices.

This is a Fixed-Term (until November 2026) Part-Time (0.6 EFT) opportunity based across our Forest Hill office (2 days per week) and Dandenong office (1 day per week. The position reports to the Senior Administration Officer NSE (VIC).

Key Selection Criteria:

To be successful in this role, you will have:

• A knowledge and understanding of Aboriginal culture and values and an awareness of the current issues faced by Aboriginal children, young people and their families.
• Demonstrated administrative experience and organisational skills including the ability to manage multiple tasks simultaneously whilst working to tight deadlines.
• Excellent customer service skills with a demonstrated ability to provide assistance to both internal and external persons.
• Sound financial administration skills and the capacity to integrate these with generalist administrative/project management work.
• Excellent written and verbal communication skills and interpersonal skills including a demonstrated capacity to work and liaise effectively with a range of people.
• Well-developed computer skills in MS Word and MS Excel as a minimum. Knowledge of other software packages desirable as is developing and managing spread sheets/databases.

Please address the full Key Selection Criteria outlined in the PD as part of your application.

For a full position listing, please click APPLY. The Position Description is available for review at the bottom of the page.

For more information, please contact:

Teagan Taplin at teagan.taplin@mackillop.org.au or on 03 8513 4246

Our offer:

• Hourly Rate of $34.58 to $37.73 as outlined in the SCHADS Award Level 2, dependent on qualification and experience.
• Salary packaging – we can help you to maximize your salary packaging up to $18,550 per year, which allows you to reduce the amount of tax you pay.
• Paid Training that is industry specific including, Sanctuary and Cultural Awareness training.
• Fitness Passport - which is a discounted workplace health and fitness program available to you and your family. For a fraction of the price of a regular gym membership.
• Employee Assistance Program- Free access to a wide range of options with all aspects of life such as social, financial, physical, mental health by providing counselling and coaching supporting relating both to your circumstance, even including health advice from qualified nutritionists.
• Supportive Environment - Monthly supportive meetings with your direct manager.
• Sanctuary Organisation - MacKillop’s work is underpinned by the Sanctuary Model, an evidence-supported, whole of organisation framework that brings our values to life. The model reinforces our ability to create a safe environment that teaches people to cope effectively with stress and trauma, and to heal.

You must have a:

• Valid and current Driver’s Licence;
• Satisfactory Criminal History Check (paid for by MacKillop);
• Valid Employee Working with Children Check;

Our Commitment:

MacKillop celebrates and draws strength from diversity and respects the dignity of all people. Every person at MacKillop has the right to be safe and to be treated justly. We value every person’s ability, cultural or linguistic backgrounds, ethnicity, sexual orientation, gender identity, gender expression, intersex status, relationship status, religious or spiritual beliefs, socio-economic status, and age.

It is our goal that MacKillop Family Services continues to evolve as a culturally safe, culturally competent, and welcoming organisation to Aboriginal and Torres Strait Islander children, young people, families, and communities.

Aboriginal and Torres Strait Islander people are strongly encouraged to apply for this position.

Shortlisting for this position may commence immediately so please submit your application as soon as possible.