Ghana International Bank is a leading provider of specialised financial services to Africa’s growing companies and institutions, by leveraging our UK presence, client-focused capabilities, and strong relationships with global financial institutions.
Description of Role
To provide an effective, efficient, and responsive administrative support service to the Executive Assistant (EA) to the Chief Executive Officer (CEO). The post holder will be required to assist in all aspect of event planning, administration and organisation including being present at relevant events.
Responsibilities:
Event Administration
Coordinate with internal staff, clients, and vendors to establish the requirements for the Bank events.
Locate resources, visit sites, and lead pre-event meetings to help EA to the CEO make decisions about event design.
Help plan and facilitate logistics for all the Bank events, including contract negotiations, guest lists, venue preparation, presentation materials, security, catering, entertainment, transportation, equipment, decor, and marketing materials.
Build and maintain a database of industry contacts, vendors, and venues.
Assist in the delivery of any of the Bank events by providing administrative support for the development of programmes and course materials.
Provide support for the Bank events (e.g., summer school), including administration of delegates materials such as registration, catering, event guides, recordings, name badges and evaluation forms (not an exhaustive list).
Lead on the planning and delivery of assigned small events under the supervision of the EA to the CEO.
Administrative support
Assist with diary management for the (CEO): including booking meetings, collating expenses receipts, writing letters and emails, creating sheets and documents.
Support Board and other Executive related meetings and preparations
Book and make all travel arrangements (taxi/transport) and book all foreign travel for all employees traveling on GHIB Company business.
General administrative and clerical duties including, but not limited to typing, photocopying, emailing, and manage hard copy and electronic filing systems.
Assist in coordinating visitor schedules for the CEO.
Any other duties assigned from time to time by the EA to the CEO.
Skills and Competencies:
Proven success in event planning or coordination
Strong interpersonal and communication skills
Excellent organisational skills, including multitasking, time management, and attention to detail.
Ability to handle pressure and make good decisions quickly.
Flexible and collaborative working style.
Resilient and able to work under pressure.
Experience:
Proven experience of administration work
Experience in building and maintaining positive business relationships.
Qualifications:
Degree or Equivalent
IT Skills:
Proficient use of MS Office Applications - Word, Outlook, Excel, Power point or similar applications
GHIB are committed to cultivating a diverse, inclusive and empowering culture, so please apply if you meet the majority of these competencies.
Ghana International Bank plc (GHIB) - The UK’s Pan African Trade Bank.
Leading the way in African Trade Banking and Global Payments, through The City of London, since 1959.
Ghana International Bank plc (GHIB) is globally recognized as a leading British Pan African Trade Bank. The Bank is the culmination of a project started by the Ghana Commercial Bank in 1959, to support access to global markets and as a quality intermediary for transfers, collections and payments for African economies and large corporates.
The Bank has evolved and is now a fully incorporated UK entity, regulated by the UK’s Prudential Regulation Authority (PRA) and the Financial Conduct Authority (FCA). GHIB is a creditor to African sovereigns’ and has developed strong partnerships with major significant banks and corporates on the continent.
GHIB’s strategic vision is to create the most compelling UK Trade Bank focused on Africa. GHIB’s mission is to accelerate wealth creation in Africa through the provision of specialized financial services by deploying scale and innovation for client success. GHIB’s strategy pivots on leveraging our long- established presence in the UK, client-focused capabilities, and our strong relationships with global financial institutions.
