Job Description

Want to make a positive difference to the future of people and our one shared home, the Earth? Working at WWF could be your opportunity of a lifetime.

All around the world, people are waking up to the devastating impacts of climate change and nature loss. The situation today is worse than the darkest predictions of just ten years ago, pushing billions of people to the edge and threatening lives and livelihoods. At WWF, we are facing our biggest crisis – and our biggest ever opportunity – to create a better future for people and nature. With over 60 years of experience and an active presence in more than 100 countries, we work to achieve both on-the-ground and global policy action, from protecting and restoring species and their habitats, to transforming markets and policies toward sustainability.

Our people come from hugely diverse backgrounds and with a variety of expertise, ranging from conservation science and advocacy to HR and finance. We welcome applications from anyone who believes they can help us tackle this enormous global challenge and drive the urgent conservation impact needed to restore our planet.

What We Do
We are an independent conservation organization, striving to sustain the natural world for the benefit of people and the ecosystem. From individuals and communities to businesses and governments, we are part of a growing global movement calling for bolder action on climate and nature, demanding that world leaders set nature on the path to recovery by 2030. WWF works to address the most dominant drivers of nature loss through system-wide changes in how food and energy are produced and consumed, and in how financial systems are structured. By implementing change in every country, we aim to drive visible and positive impacts on the ground, helping to restore nature in the most critical places around the world, from the Amazon to the Coral Triangle.

Engaging everyone means addressing the barriers to participation faced by some groups in society, including local communities. Conservation will only be sustainable if it is owned by, and benefits, local people. That’s why Indigenous Peoples and local communities must be at the centre of action on climate and nature. WWF is committed to using its resources and global network to support these communities in creating together the most effective solutions where they live.

Humanity is still in time, we have a clear pathway to solve this crisis. At WWF, we call on everyone to join the global movement, change how we live, and take action now.

Position title: Administration Intern
Department: Fiji Administration Department
Reports to Fiji Administration Coordinator
Supervises: Nil
Office: WWF-Pacific (Fiji)
Location: Suva, Fiji
Weekly Hours: 37.5 hours
Contract Period: 6 months (Contract renewal is subject to Performance and Budget Availability)

Context:
The Fiji Administration team is involved in providing administration support, including but not limited to procurements relating to the project activities, and building efficiencies to build the organization on its road to a growth trajectory in terms of conservation outcomes. The Team believes in a shared leadership approach with a diverse group of people. WWF-Pacific has embarked on a strategic and transformational process to strengthen its management and leadership capacities, improve its program quality and effectiveness, and establish operational systems and infrastructure that are fit for purpose. and brand positioning within the region. In parallel, the organization is forging a learning culture where shared leadership, productivity, continuous improvement, diversity, and inclusion are promoted and encouraged.
I. Background

Under the guidance and direct supervision of the Administration office, the Admin Intern will be employed to assist with providing front desk support and carrying out day-to-day administration tasks assigned by the administration officer. The Admin Intern ensures administration tasks are performed in accordance with WWF policies and procedures at all times.

II. Mission of the Department

To construct and introduce structured procurement processes and policies in accordance with the WWFI standard and standardize processes across the three country offices. To improve service delivery to internal and external stakeholders and the timely processing of administrative requests to ensure that the project activities are implemented as planned.

III. Major Functions

Ensure that the day-to-day administration operations for the WWF-Pacific Fiji Country office is carried out in accordance with WWF Administration policies and procedures also maintain transparent timely and effective administration reporting to WWF Administration officer

IV. Major Duties and Responsibilities:
The Administration intern will work under the general direction and guidance of the Administration Officer and will undertake the following activities:
1. Reception duties in absence of the Logistics Support officer.
2. Receive deliveries of items, letters on behalf of WWF and dispatch them accordingly
3. Provide Support to Administration and Logistics Support Officer as needed
4. Process monthly utilities and service agreement purchase requisitions
5. Look into stationery restock-ever month
6. Assist staff with any clerical request (photocopying, binding, scanning etc)
7. Update stock card for any stationery request
8. Data entry on South Pole Carbon Emission Portal
9. Assist in procuring basic items for the office
10. Assist in managing and recording petty cash expenses.
11. Other task assigned by the Administration Coordinator

IV. Profile:

Required Qualifications:
• Degree or working towards a degree in Business Administration
• Prior Internship Experience or extra curriculum activities would be an added advantage.

Required Skills and Competencies:
• Ability to work with minimum supervision,
• Possess drive and initiative, with ability to contribute and achieve objectives.
• Excellent interpersonal skills;
• Strong versatile nature with the ability to commit to a team and also work independently;
• Demonstrated basic to moderate PC-based computer skills
• Good knowledge of record keeping
• Adhere to WWF’s behaviors: Strive for Impact, Listen Deeply, Collaborate Openly, Innovate Fearlessly
• Adhere to WWF’s values: Courage, Collaboration, Integrity and Respect.

V. Working Relationships:

Internal: WWF-Pacific:
• Direct line report to the Administration officer to ensure timely completion and adherence to work planning and performance assessments and delivering of activities according to WWF internal procedures, and compliance with WWF Anti-Fraud and Corruption Policy.
• Nurture and maintain positive relationships with all WWF staff members.
• Support internal program events when required

External:
Regular liaison with WWF’s external supplier to ensure that the value for money is obtained when purchasing goods and services. To maintain professional relations with suppliers by establishing regular channels and methods of communication, such as emails, calls, meetings, or reports, and use them to share information, updates, feedback, and concerns.
This job description covers the main tasks. Other tasks may be assigned as necessary according to organizational needs.

Approved by Line Manager: _______________________ Date: _______________

Accepted by Staff member: ________________________ Date: ______________

Please upload your covering letter and CV in English. Priority will be given to applications with both documents indicated.

Deadline for applications: XXX

Work permit restrictions may apply.

Early application is encouraged as we will review applications throughout the advertising period and reserve the right to close the advert early.

At WWF, we are dedicated to fostering an inclusive and diverse workplace where every individual feels valued and respected. We believe that a diverse workforce will help us to achieve our mission to stop the degradation of the Earth's natural environment and to build a future in which humans live in harmony with nature. As an equal opportunity employer, we are committed to providing fair and unbiased consideration for all candidates regardless of their background. We encourage applicants from all backgrounds to apply and join us in fostering a diverse and inclusive workplace.