Job Description

Requisition ID: 262562

Join a purpose driven winning team, committed to results, in an inclusive and high-performing culture.

(This role is a 12-month contract)

Ensuring efficient and effective execution of all administrative and accounting duties in support of the Group Treasury department and sub-groups, as required.

Is this role right for you? In this role you will:

• Make travel arrangements and prepare travel itineraries including hotel booking, registration for conferences, etc.
• Process expenses for team members and arrange for payment of invoices for department, ensuring proper charges/allocation and governance of expenses against the transit budget(s)
• Assist with expense tracking and reporting
• Proactively manage calendar appointments, schedule meetings, tracking of meeting attendees, book meeting rooms, organizing catering and equipment set-up as applicable
• Type critical memos and letters in MS Word and prepare PowerPoint presentations
• Accurately record and summarize meeting minutes, as required
• Maintain files, both on network, physically, and off-site (as applicable), including opening/closing as well as archiving
• Coordinate and sort department mail, faxing, photocopying and courier
• Maintain quarterly/annual planner for the group’s activities and routines
• Assist in preparing documentation and updates that may be required by internal external partners (e.g., auditors)
• Perform other related duties as may be assigned from time to time depending on department needs

Do you have the skills that will enable you to succeed in this role? We’d love to work with you if you have:

• Strong communication skills (verbal and written) to interact with a wide range of individuals in a wide range of situations, which often require diplomacy, discretion, and maintenance of confidentiality at all times
• The incumbent must have good typing skills and a good understanding of MS Word, Excel, and PowerPoint. The incumbent must prepare accurately typed documents, memos, letters, reports, tables, presentations and spreadsheets. The incumbent must work intelligently in an organized manner
• Sound judgement and awareness of operational activities and responsibilities are essential to assess the urgency, confidential status and importance of all documentation, enquiries, and requests for the group
• General knowledge of investment capital markets would be an asset.
• Effective team player who displays good organizational skills, ability to self-start, can manage through change effectively, and positively contributes to a team environment
• Experience working with invoice processing and expense management systems (e.g., SmartBuy) is considered an asset

What’s in it for you?

• A rewarding career path with diverse opportunities for professional development
• An organization committed to making a difference in our communities – for you and our customers.
• A competitive rewards program includes annual bonus, flexible vacation, personal and sick days, and comprehensive benefits that start on your first day. 
• Diversity, Equity, Inclusion & Allyship - We strive to create an inclusive culture where every employee is empowered to reach their fullest potential, respected for who they are, and are embraced through bias-free practices and inclusive values across Scotiabank. We embrace diversity and provide opportunities for all employees to learn, grow & participate through our various Employee Resource Groups (ERGs) that span across diverse gender identities, ethnicity, race, age, ability & veterans.
• Accessibility and Workplace Accommodations - We value the unique skills and experiences every individual brings to the Bank and are committed to creating and maintaining an inclusive and accessible environment for everyone. Scotiabank continues to locate, remove and prevent barriers so that we can build a diverse and inclusive environment while meeting accessibility requirements. 

Location(s): Canada : Ontario : Toronto

Scotiabank is a leading bank in the Americas. Guided by our purpose: "for every future", we help our customers, their families and their communities achieve success through a broad range of advice, products and services, including personal and commercial banking, wealth management and private banking, corporate and investment banking, and capital markets.

At Scotiabank, we value the unique skills and experiences each individual brings to the Bank, and are committed to creating and maintaining an inclusive and accessible environment for everyone. If you require accommodation (including, but not limited to, an accessible interview site, alternate format documents, ASL Interpreter, or Assistive Technology) during the recruitment and selection process, please let our Recruitment team know. If you require technical assistance, please click here Candidates must apply directly online to be considered for this role. We thank all applicants for their interest in a career at Scotiabank; however, only those candidates who are selected for an interview will be contacted.