Job Description

Administration Assistant (Main Reception), National Campus, Infrastructure & Facilities
Fremantle Campus
Full-time opportunity, Continuing contract

• Friendly and collaborative environment
• Rewarding opportunity
• $71,012pa (level 3) + 145% superannuation

About the university

We believe in the power of education to transform lives, strengthen communities and help people become the best version of themselves. The University of Notre Dame Australia is a modern, national Catholic university that serves more than 12,000 students across its campuses in Fremantle, Broome and Sydney.

With a community of over 1,000 academic and professional staff, Notre Dame is recognised for its personalised learning environment, strong graduate outcomes and holistic educational philosophy rooted in critical thinking, ethics and the Catholic intellectual tradition

About the office

Campus Infrastructure and Facilities Division deliver comprehensive property and facilities management operations to the University community by using integrated systems and services to support the University’s teaching and learning, research endeavours and strategic objectives.

About the role

This role is responsible for delivering front-line reception duties on site and administrative support within the Fremantle Campus Services team, ensuring the smooth and efficient day-to-day operations of the team and contributing to the overall effectiveness of the University.

Key Responsibilities

• Build and maintain effective working relationships, responding to a wide range of enquiries while liaising with various internal teams.
• Deliver high-quality customer service to both internal and external stakeholders across multiple channels (face-to-face, phone, email, and zoom).
• Provide front-of-house support, including campus reception duties and assistance with local events as required.
• Accurately manage administrative tasks such as data entry, validation, and issue resolution, ensuring high attention to detail.
• Apply policies, procedures, and standards to organise and prioritise work effectively under general direction.
• Support national reception operations by providing relief cover (via Teams) in collaboration with Sydney and Broome reception teams.

Qualifications, skills & experience

• Completion of a Certificate III, orCompletion of Year 12 or a Certificate II, with relevant work experience, or an equivalent combination of experience and/or education/ training.
• Demonstrated proficiency in using a range of computer-based applications, including Microsoft Office (Word, Excel) and information management systems.
• Strong written and verbal communication skills, with the ability to engage professionally with students, staff at all levels, and external stakeholders.
• Proven ability to deliver service-oriented support, maintaining a high standard of customer service in all interactions.
• Experience in preparing and managing documents, including data entry, formatting reports, and handling records with accuracy and attention to detail.

Benefits

• Fast paced environment with opportunity for professional growth
• Generous training and development opportunities
• Friendly and collaborative working environment

How to apply

Please apply online with a resume and cover letter outlining your suitability for the role.

Applications closing date:12 June 2026

For further information on how to apply, please visit:How to apply | Notre Dame

Applicants are expected to have current and valid work rights in Australia.

Aboriginal and Torres Strait Islander people are encouraged to apply.

The University is committed to providing a safe, respectful and inclusive working and learning environment.

The successful candidate will be required to complete a self-declaration regarding Gender-Based Violence (as required by the National Code) as part of the pre-employment process. For more information on this please refer to our website.

The University of Notre Dame Australia seeks to increase the diversity of our workforce to better meet the different needs of the University and its stakeholders and to improve equal opportunity outcomes for our staff.

Contact us

Please direct your queries regarding this role toHaritha Garlapati, Haritha.garlapati@nd.edu.au

Unsolicited contact from recruitment agencies will not be entertained.