Job Description

The Opportunity

We have an exciting opportunity in our Disputes & Insolvency team for an Administration Assistant to join on a full-time basis. In this role, you will be supporting our team of Legal Secretaries with a range of administrative tasks whilst also gaining on-the-job mentoring, training and support.

This opportunity will be well-suited to a diligent, customer-centric individual who enjoys working collaboratively and wants to progress in their professional and legal career.

The role

Our ideal candidate will have an element of transferable experience in an administrative setting and is looking for an entry level position to gain experience in legal practice. Accuracy, attention to detail and professionalism will be essential in this role, as you will be responsible for supporting our legal team and ensuring that documents are prepared in a timely manner.

Our wish list is below, but don’t worry if you are still growing in some areas – we are committed to developing our people. We are most interested in your strengths, your ambitions, the contributions you can make to our team, and where you want to take your career.

Your responsibilities in this role will include:

• Preparing basic legal documents and correspondence.
• Preparing and issuing monthly tax invoices.
• Receipting and payments.
• Filing documents with the Courts.
• Scheduling meetings and organising calendars.
• Diary management.
• File management, saving emails and correspondence to files.
• Directing telephone enquiries.
• Liaising with stakeholders, including clients, Lawyers, Barristers and Principals.
• Opening new files and undertaking conflict searches.
• Archiving files.
• Mailing out documents.
• Other general administrative tasks as required.

Role requirements

As this is a junior role, we recognise you may not have prior experience. What is more important to us is your high level of attention to detail, motivation, and commitment to learn.

In addition, you will have:

• Outstanding time management and a strong commitment to consistency.
• A natural inclination for taking initiative.
• A self-starter but also thrives in a collaborative work environment.
• Confidence in building lasting relationships with colleagues and clients.
• In-depth knowledge and understanding of the Microsoft 365 suite, as well as a natural flair for technology.

About Us

McInnes Wilson is a leading independent full-service firm with offices in Brisbane, Sydney, Melbourne, Adelaide, Canberra and Maroochydore. The firm has approximately 60 principals and over 400 staff nationally. We pride ourselves on delivering high quality outcomes for our valued clients whilst being recognised as a positive, collegiate place to work. We believe in our people and trust them with our brand.

What we offer

As a national corporate law firm, we offer exposure to premium clients, large scale, multi-party, complex litigated matters and transparent career pathways, together with a variety of benefits including: generous paid parental leave, paid salary continuance insurance, flexible working, study assistance, pro-bono opportunities, complementary massages, realistic billables targets for legal practitioners, a formal mentoring program, professional memberships, birthday leave, social club, EOFY functions and end of year celebrations.

All applicants should note that the successful candidate will be required to undergo background screening including reference checks and police checks.

Any questions regarding this role should be directed to our Talent team, recruitment@mcw.com.au.

We are an equal opportunity employer and value diversity at our firm. We encourage applications from all qualified individuals who represent the communities in which we live and work. We encourage people from all backgrounds to join us; we are committed to providing an equitable recruitment experience for all candidates.

We kindly request that recruitment agencies do not contact the business in relation to this vacancy. Unsolicited CVs will not be considered or accepted.