1. 
   Maintain accurate distributed documentation database
2. 
   Providing administration support to the team and director
3. 
   Strive to achieve Key Strategic Goals

• 
  Collate and distribute fee proposals
• 
  Record in database all outgoing reports, drawing and quotation queries
• 
  Prepare office procedures
• 
  Assist the Admin Team with daily administration task
• 
  Assist with preparation of word templates
• 
  Coordinate own workload to ensure that set deadlines are met
• 
  Provide administration support to the team including collation of reports, correspondence and preparation of process to lodge with local authorities
• 
  Prepare request letters/emails for quotation
• 
  Manage and maintain Insightly and Replicon up-to-date
• 
  Manage the filing system and archive system
• 
  Actively identify and develop processes to streamline the administration of the business
• 
  Seek feedback from clients

1. 
   Support the team in the development and delivery of professional and timely reports/designs to clients
2. 
   Maximise administrative efficiency through the development and implementation of strengthened quality processes

Requirements

• 
  Excellent interpersonal, oral and written communication skills, including a confident and articulate telephone manner; and
• 
  Accuracy and attention to detail.

• 
  Significant administration experience;
• 
  Demonstrate proven administration skills in a high volume environment;
• 
  Ability to prioritise, demonstrate initiative and take a proactive and flexible approach to tasks;
• 
  Proven ability to navigate in systems - including Excel, Word; and
• 
  Work under limited direction with good people management skills and an eye for detail.

• 
  Desire to be part of a diverse and highly efficient team;
• 
  High level of initiative and strong organisational skills; and
• 
  Have a high level of professional ethics and the ability to deal with sensitive matters confidentially, tactfully and diplomatically.

Benefits

• 
  HMO, Dental, and Life Insurance for you and one free dependent from day one (with the option to enroll additional dependents)
• 
  Paid Leaves: Birthday, Vacation, Medical, and Maternity (up to 6 Vacation Leaves are convertible to cash on your anniversary)
• 
  Employee Engagement Activities: Year-End Party, Family Day, Team Building, and more!