Job Description

Job Title: Administrative Assistant

Location:London

At Bank of America, we are guided by a common purpose to help make financial lives better through the power of every connection.Responsible Growth is how we run our company and how we deliver for our clients, teammates, communities and shareholders every day.

One of the keys to driving Responsible Growth is being a great place to work for our teammates around the world. We’re devoted to being a diverse and inclusive workplace for everyone. We hire individuals with a broad range of backgrounds and experiences and invest heavily in our teammates and their families by offering competitive benefits to support their physical, emotional, and financial well-being.

Bank of America believes both in the importance of working together and offering flexibility to our employees. We use a multi-faceted approach for flexibility, depending on the various roles in our organization.

Working at Bank of America will give you a great career with opportunities to learn, grow and make an impact, along with the power to make a difference. Join us!.

Location Overview:

Our London office is based just a stone’s throw from the magnificent St. Paul’s Cathedral on bustling King Edward Street. Here you’ll find modern workspaces and a state-of-the-art auditorium space. In addition, we’re proud to host an onsite restaurant that shares our commitment to sustainability by providing delicious seasonal menus which have been created with the planet in mind. Make sure to take time for yourself and head up to our rooftop terrace and take in the spectacular views across London. Finally, your physical wellness is well-catered for with our onsite gym facilities and medical centre.

Team Assistant supporting the Resources and Chemicals Research teams. This role operates in a fast-paced environment with evolving and often competing priorities. The successful candidate will be a highly organised team player with strong communication skills and the ability to engage effectively with stakeholders at all levels, including external clients.

Responsibilities:

• Produce and format research notes and PowerPoint presentations using in-house templates and systems
• Set up and manage audio/video conference calls (Zoom, Webex)
• Support Analysts with data collation and research-related tasks
• Update and maintain spreadsheets, charts, and presentations with the latest data
• Ensure all publications meet production deadlines and are formatted to a high standard prior to release
• Liaise with Compliance and Production teams to ensure all research materials pass quality control processes
• Provide ad-hoc support to Analysts as required
• Assist Analysts with responding to client requests in a timely and professional manner
• Handle incoming calls professionally and efficiently
• Arrange complex, high-volume domestic and international travel
• Process and manage expenses using internal systems (e.g. Concur)
• Interact regularly with senior stakeholders and external clients
• Handle sensitive and confidential information with discretion
• Manage complex diaries, including scheduling meetings and prioritising requests across multiple stakeholders
• Organise and coordinate team and client meetings, dinners, and events
• Provide phone coverage for the team
• Submit travel and event approvals in line with internal policies
• Perform daily administrative tasks including scanning, printing, and submitting technology/facilities requests

What we are looking for:

• Experience working within a large, fast-paced organisation
• Strong proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
• Excellent organisational skills with the ability to manage multiple priorities simultaneously
• Strong written and verbal communication skills
• Proven ability to build effective working relationships with colleagues and clients
• High level of attention to detail and accuracy
• Strong planning, organisational, and interpersonal skills

Skills that will help (optional):

• Commitment to delivering high-quality work with attention to detail
• Proactive and motivated, with the ability to perform under pressure
• Strong work ethic and a willingness to go the extra mile
• Creative and solutions-oriented approach to tasks

Benefits of working at Bank of America – UK

• Private healthcare for you and your family plus an annual health screen to help you manage your physical wellness with the option to purchase a screen for your partner
• Competitive pension plan, life assurance and group income protection cover if you become unable to work as a result of a disability or health reasons
• 20 days of back-up childcare including virtual tutoring and 20 days of back-up adult care per annum
• The ability to change your core benefits as well as the option of selecting a variety of flexible benefits to suit your personal circumstances including access to a wellbeing account, travel insurance, critical illness etc
• Use of a flex fund to use towards benefits
• Access to an emotional wellbeing helpline, mental health first aiders and virtual GP services
• Ability to donate to charities of your choice directly through payroll and the bank will match your contribution
• Opportunity to access our Arts & Culture corporate membership programme and receive discounted entry to some of the UK and Ireland’s most iconic cultural institutions
• Opportunity to give back to your community, develop new skills and work with new groups of people by volunteering in your local area

Bank of America

Good conduct and sound judgment is crucial to our long term success. It’s important that all employees in the organisation understand the expected standards of conduct and how we manage conduct risk. Individual accountability and an ownership mind-set are the cornerstones of our Code of Conduct and are at the heart of managing risk well.

We are an equal opportunities employer and ensure that no applicant is subject to less favourable treatment on the grounds of sex, gender identity or gender reassignment, marital or civil partner status, race, religion or belief, colour, nationality, ethnic or national origins, age, sexual orientation, pregnancy or maternity, socio-economic background, responsibility for dependants or physical or mental disability. The Bank selects candidates for interview based on their skills, qualifications and experience.

We strive to ensure that our recruitment processes are accessible for all candidates and encourage any candidates to tell us about any adjustment requirements.