Job Description

Administration Assistant

Penrith Head Office (Full-Time, Fixed Term Contract 3 months, Onsite)

Be bold. Be innovative. Make a real impact.

At Allara Support Services, we’re not just another provider — we’re redefining what exceptional disability support looks like. Founded with a passion to challenge the status quo, we’re on a mission to deliver the highest quality Supported Independent Living (SIL) services across Australia.

We believe in a world where everyone can live their dreams and be true to themselves — no matter the challenges. And that starts with people like you.

About the Role

As an Administration Assistant, you’ll play a critical support role across the business, ensuring systems, documentation, and processes are accurate, organised, and up to date.

You’ll work closely with different teams and leaders, helping bring structure and efficiency to day-to-day operations and projects.

Why You’ll Love This Role

You’ll be at the centre of keeping the business running smoothly—supporting documentation, contracts, reporting, and key project leads.

If you’re someone who thrives on organisation, enjoys working across multiple priorities, and takes pride in getting the detail right, this role will suit you perfectly.

Key Responsibilities

• Prepare, format, and maintain high-quality documentation and records
• Assist with drafting, issuing, and tracking contracts and agreements
• Support reporting processes, including data collection, formatting, and analysis
• Maintain accurate data entry across systems and databases
• Organise and manage digital filing systems (ensuring consistency and compliance)
• Coordinate subscription accounts, renewals, and transfers
• Provide administrative support across projects and business initiatives
• Assist with inbox and phone enquiries, ensuring a professional and timely response
• Support process improvements to enhance efficiency and consistency
• Liaise with internal teams to ensure information is accurate and up to date

About You

You’ll thrive in this role if you are:

• Has strong attention to detail and takes pride in accuracy
• Is highly organised and able to manage multiple tasks at once
• Has confident computer skills (Microsoft Office, systems, data entry)
• Communicates clearly and professionally (written and verbal)
• Has a proactive, “can-do” attitude
• Enjoys supporting others and being a reliable go-to person
• Has experience in an administrative or coordination role (preferred)

Why Join Us?

• Work in a supportive, fast-paced environment
• Be part of a team that values structure, efficiency, and continuous improvement
• Gain exposure to a wide range of business functions and projects
• Opportunity to grow your career in administration and operations

We thank all applicants for their interest. Only shortlisted candidates will be contacted.