Job Description

Job Title: Administration Assistant

Department: Administration

Reports to: Operations Manager

LocationFlorence AZ

Date March 2026

Key Responsibilities

• Provide general administrative support.
• Assist with organizing events, workshops, and conference calls
• Maintain and/or create records and files
• Receive calls and visitors
• Review and proofread documents
• Assist with office support tasks such as maintaining a calendar and scheduling appointments.
• Assist with coordinating meetings

Specific Responsibilities Include:

• Perform complex, diversified, and specialized secretarial/administrative work for site
• Prepare and type memoranda, letters, and reports
• Create computer forms, templates, and tables
• Compile statistical data
• Arrange meetings, luncheons, and seminars
• Coordinate or prepare a wide variety of complex financial and operational reports
• Responsible for ordering office supplies and other miscellaneous purchases
• Prepare agendas and transcribe and distribute minutes of committees, commissions, and meetings
• Coordinate travel, including air, hotel, and car rentals; as well as process expense reports
• Interpret established policy and provide information for the resolution of problems
• Set up and maintain complex electronic and paper filing systems
• Perform other duties as required

Qualifications & Education

• Minimum 2 years administration experience
• Strong knowledge of administrative practices and procedures
• Computer proficiency with Microsoft Office Suite (including Word, Excel, and Outlook), Adobe Acrobat, Internet
• Self – motivated, managing multiple projects and activities.
• Able to work effectively in both independent and team structures.
• Ability to manage sensitive, complex, confidential information.
• Excellent verbal and written communication and interpersonal skills.

Work Environment:

• This position will include office work
• While performing the duties of this job, the employee is regularly required to stand, sit, demonstrate manual dexterity, climb stairs, and lift up to 50 pounds.
• Must work in compliance with the Florence Copper’s site safety program.