Job Description

ABOUT STANLEY COLLEGE

Stanley College is a leading independent provider of Higher Education and Vocational Education and Training, delivering industry‑aligned, career‑focused education across campuses in Perth and Adelaide. We are committed to developing job‑ready graduates and fostering an inclusive, supportive workplace where our people can thrive.

ABOUT THE ROLE

Stanley College is seeking a highly organised and proactive Administration Assistant to support the Executive Officer and Executive Leadership Team at the West Perth Campus. This role is central to ensuring the smooth day-to-day operations of the Executive office, providing high-level administrative, coordination, and operational support. You will play a key role in facilitating effective communication, managing schedules and logistics, and supporting key business functions including procurement, travel coordination, and events, contributing to the overall efficiency and professionalism of the organisation.

KEY RESPONSIBILITIES

• Provide administrative support to the Executive Leadership Team, including scheduling meetings, preparing agendas, and recording minutes.
• Coordinate seminars, webinars, and internal meetings, including logistics and catering arrangements.
• Manage office administration tasks such as maintaining calendars, handling mail distribution, and ensuring office supplies are stocked.
• Raise and manage purchase orders, and reconcile corporate credit card statements using accounting systems.
• Coordinate domestic and international travel arrangements, including flights, accommodation, and visa requirements.
• Maintain organisational records such as staff organisational charts and booking systems.
• Liaise with suppliers to procure materials including printing, merchandise, uniforms, and manage courier and freight logistics.
• Support the coordination and delivery of events such as graduations, orientations, and internal functions.
• Provide general administrative support and undertake additional duties as required.

JOB REQUIREMENTS

• Previous experience in an administrative or office support role, with demonstrated ability to manage multiple tasks in a fast-paced environment.
• Strong organisational and time management skills, with high attention to detail.
• Excellent written and verbal communication skills, with the ability to engage effectively with stakeholders at all levels.
• Proficiency in Microsoft Office Suite, Gmail, and familiarity with accounting systems such as Xero (desirable).
• Experience in preparing meeting agendas and taking accurate minutes.
• Professional, reliable, and discreet, with a strong sense of accountability.
• Flexible and adaptable, with a proactive and service-oriented approach.
• Certificate III or IV in Business Administration

WHAT WE CAN OFFER YOU

At Stanley College, you’ll be part of a people‑first organisation where your contribution genuinely matters. We offer a welcoming, inclusive, and collaborative workplace that supports professional growth while making a meaningful difference in students’ lives.

You’ll work alongside passionate, diverse colleagues in an environment that champions wellbeing, flexibility where possible, and recognition for your efforts. Most importantly, you’ll have the satisfaction of knowing your work directly contributes to delivering career‑ready education and positive outcomes for students from all backgrounds.

Employee benefits

• Work in modern and centrally located campuses
• Flexible working arrangements, where operationally possible
• Employment Hero Perk Box access
• Staff discounts at CU29
• 24/7 access to a confidential Employee Assistance Program (EAP)

EQUAL OPPORTUNITY STATEMENT

At Stanley College, we recognise that our people are our greatest asset. Inclusion is good for our team, our students, and the wider community. We are committed to treating all applicants and employees fairly and equitably, regardless of gender, gender identity or expression, marital or civil partnership status, race, colour, national or ethnic origin, social or economic background, disability, religious belief, sexual orientation, or age.

We strive to provide equality of opportunity and an inclusive experience for everyone who works at Stanley College.