Job Description

Administration Assistant

Location: Penrith, New South Wales
Company: Power Protect
Employment Type: Full-Time, 6-Month Fixed-Term Contract (Office-Based)

The Role

We’re seeking an organised and proactive Administration Assistant to support our contract team in Penrith. In this role, you’ll play a key part in keeping operations running smoothly by managing daily administrative tasks, coordinating contract documentation, assisting with subcontractor management, processing invoices, and ensuring compliance with BGIS systems and safety standards. This is a fast-paced position that requires strong attention to detail, excellent communication skills, and the ability to manage multiple priorities while supporting a high-performing service delivery team.

Why You’ll Love Working With BGIS

✔ Competitive salary with yearly increases

✔ Career growth – structured development pathways

✔ Supportive and collaborative team environment

✔ Recognition & rewards – spot recognition vouchers and $2,000 referral bonus

✔ Discounts on a wide range of products & services

✔ Fitness Passport – discounted access to gyms and aquatic centres nationwide

✔ Paid parental leave & volunteer leave

✔ Safe systems and supportive leadership

What You’ll Be Doing

• Manage financial transactions, including invoice processing and budget monitoring
• Perform general administrative duties (filing, answering calls, mail, document preparation)
• Maintain contract documentation and support subcontractor coordination
• Assist with compliance documentation across QA, WHS and environmental systems
• Support reporting, presentations and client correspondence
• Assist with maintenance, insurance and contract projects as required
• Maintain accurate data entry in maintenance management systems
• Support customer satisfaction and help meet contract KPIs
• Liaise with internal teams, clients and subcontractors

Your Education, Experience & Skills

• Previous experience in a similar administrative role
• Strong understanding of QA, WHS and compliance systems (desirable)
• Excellent written and verbal communication skills
• Strong organisational skills and attention to detail
• Proficiency in Microsoft Word, Excel, Outlook and PowerPoint
• Ability to multitask and prioritise effectively
• Experience with CMMS systems (desirable)
• Ability to work independently and within a team
• Australian working rights (essential)

About Power Protect

Power Protect is part of BGIS Technical Services — a leading provider of critical power and energy infrastructure services across Australia. We specialise in the maintenance, installation, and upgrade of uninterruptible power supplies (UPS), DC systems, generators, and related critical power equipment. Backed by BGIS’s global network of 12,000 people, Power Protect combines deep technical expertise with a strong commitment to safety, reliability, and client satisfaction. We support essential infrastructure across government, healthcare, defence, commercial, and critical environments where uninterrupted power is vital. Learn more about us here: https://apac.bgis.com/

We are an equal opportunity employer and strongly encourage applications from women, Aboriginal and Torres Strait Islander peoples, LGBTQ individuals, and people from culturally diverse backgrounds.

Apply Now

If you’re a skilled Administration Assistant looking to join a trusted name in critical power, we’d love to hear from you. Explore more opportunities at https://apac.bgis.com/careers/