Tiered Approach

In line with the commitment to safeguard capacity and support personnel already in the Organization, a majority of UNDP UNCDF/UNV vacancies are advertised using a tiered application process whereby:

• Tier 0 UNDP/UNCDF/UNV IP staff holding permanent (PA) and fixed-term (FTA) appointments, whose posts will be abolished, or contracts will be terminated or not renewed during 2026.
• Tier 1 Other UNDP/UNCDF/UNV staff holding permanent (PA) and fixed-term (FTA) appointments
• Tier 2 UNDP/UNCDF/UNV staff holding temporary appointments (TA), personnel on regular PSA contracts, and Expert and Specialist UN Volunteers
• Tier 3 or no tier indicated All other contract types from UNDP/UNCDF/UNV and other agencies, and other external candidates

Please make note of the Tier(s) indicated in the vacancy title, if any, and ensure that you satisfy the eligibility to apply.

Background

The United Nations Development Programme (UNDP) is the UN’s global development network, advocating for change and connecting countries to knowledge, experience, and resources to help people build a better life. We are on the ground in 170 countries and territories, working with governments and people on their own solutions to global and national development challenges to help empower lives and build resilient nations.

Under the overall guidance of the Project Manager, the Administration and Finance Analyst will be responsible for the day-to-day financial management, administration, and operational support of the project. The Analyst ensures the effective and transparent utilization of financial resources, compliance with UNDP rules and regulations, and integrates principles of Gender Equality, Social Inclusion (GESI), and Protection from Sexual Exploitation and Abuse (PSEA) into all operational activities.

Duties and Responsibilities

Ensure implementation of Financial Management and Accounting

• Manage the day-to-day financial operations, ensuring full compliance with UNDP rules, regulations, policies, and NIM/DIM procedures.
• Process payment requests, disbursements, and travel claim accurately within the UNDP ERP system (e.g., Quantum).
• Maintain a robust internal expenditure control system. Regularly monitor financial exception reports, investigate unusual transactions or anomalies, and propose corrective actions to management.
• Continuously monitor project budgets and expenditures in cooperation with the Project Manager.
• Conduct quality financial analysis of budget performance by cost inputs and partners and support the preparation of financial forecasts and disbursement requests.
• Prepare timely and accurate financial statements, bank reconciliations, and consolidated reports for the Project Board, donors, and the Country Office.
• Support the development of funding requests, grant negotiations, and amendments.
• Facilitate programme audits and investigations in coordination with relevant oversight bodies.
• Ensure the effective implementation of audit recommendations, management actions, and recovery actions.
• Conduct regular field visits in close coordination with the programme team to ensure financial compliance and provide monitoring support for implementing partners and sub-recipients.

Ensure management of programme budgets and the operation of the optimal cost recovery system

• Prepare, continuously monitor, and revise programme budgets in UNDP ERP systems (Quantum and Hyperion), ensuring strict alignment with approved detailed budgets and Annual Work Plans (AWPs).
• Implement optimal cost recovery mechanisms, ensuring Direct Project Costs (DPC) and General Management Support (GMS) fees are accurately calculated and billed.
• Maintain robust internal controls to ensure transactions are correctly coded against budget lines and donor agreements prior to approval.
• Conduct regular analysis of budget delivery and expenditure variances.
• Prepare budget reviews, financial forecasts, and provide justifications for necessary budget reallocations or reprogramming requests for submission to donors.
• Prepare accurate monthly, quarterly, and annual cash flow forecasts.
• Monitor incoming donor contributions, ensuring the timely transfer, identification, and registration of receipts in the system.
• Finalize the financial sections of progress reports, disbursement requests, and statements of sources and use of funds, strictly adhering to specific donor reporting timelines and requirements.
• Transaction Processing & Records Management: Manage the initiation, approval, and settlement of bank transfers.
• Ensure the proper management of cash receipts and petty cash, and maintain a rigorous, audit-ready filing system for all finance records and documents.

Ensure facilitation of knowledge building and knowledge sharing in monitoring and evaluation

• In coordination with the Project Manager supports the development of partnerships and maintains strong working relationships with the national, provincial partners and entities, donors, technical partners, and UN agencies to ensure transparent and effective management, quality services and oversight of the programmes.
• Supports the Project Manager in the development of capacity development through different trainings/coaching/mentoring and transition strategies to support national entities to implement and assume the PR role, ensuring access to appropriate tools and resources.
• Actively participates in UNDP and other relevant external networks/forums to promote the programme.
• Conduct training for the project and other relevant stakeholders on financial management and oversight.

Ensure Effective Administration and Operations Management

• Ensure the effective administration and operational management of the project in compliance with UNDP rules, regulations, policies, and procedures.
• Coordinate project procurement activities, including preparation of procurement plans, specifications, requests for quotations, purchase orders, and contract management in accordance with UNDP procurement policies.
• Monitor the implementation of procurement activities and maintain an updated procurement tracking system to ensure timely delivery of goods and services.
• Support recruitment processes for project personnel and consultants, including preparation of Terms of Reference (TORs), evaluation processes, contract administration, and onboarding arrangements.
• Coordinate travel arrangements for project personnel, consultants, and stakeholders, including travel authorizations, ticketing, logistics, security clearances, and travel claim settlements.
• Organize project meetings, workshops, trainings, and field missions, ensuring appropriate logistical, administrative, and financial arrangements.
• Maintain project asset and inventory records and ensure proper utilization, maintenance, verification, transfer, and disposal of project assets in accordance with UNDP policies.
• Ensure effective records management and maintain an organized filing system for project administrative, procurement, human resources, and operational documentation.
• Monitor the validity and timely renewal of project contracts, agreements, leases, and service arrangements.
• Support the preparation and monitoring of project work plans, procurement plans, HR plans, and operational plans.
• Coordinate with UNDP operations units and service providers to ensure timely provision of administrative and operational support services.
• Identify operational risks and recommend appropriate mitigation measures to ensure efficient project implementation.
• Support project closure activities, including asset disposal, records archiving, contract closure, and administrative reporting.
• Ensure environmental sustainability, accessibility, safeguarding, and GESI considerations are integrated into project operations and administrative processes.

Contribution towards Gender Equality and Social Inclusion (GESI)

• Ensure GESI is mainstreamed in the budget, Annual Work Plan (AWP), procurement and HR plans, and all other administrative work to be undertaken by the project in coordination with Community, Rights and Gender Analyst and GESI Analyst of UNDP CO.
• Promote gender equality and social inclusion (GESI) throughout programme implementation.
• Collaborates with team members, programme partners, and sub-grantees to ensure safe implementation of programmes at the community level applying Do No Harm approach.
• Promote a respectful, inclusive, and safe workplace culture, supporting "Do No Harm" principles in all administrative and field-level operations.
• Assist in collecting and reporting gender-disaggregated data related to project administration, procurements, and event participation.

The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization

Institutional Arrangement

The incumbent will be reporting to Project Manager.

Competencies

People Management

UNDP People Management Competencies can be found in the dedicated site

Cross-Functional & Technical Competences

Accounting

(General)

Knowledge of accounting concepts, principles, frameworks,

standards, regulations, policies and trends, and ability to apply this to strategic and/or practical situations

Finance

business

partnering

Able to support business units and add value by innovating and providing solutions to financial issues/queries, including through FAQs, financial tools, advisory with the special attention to the SR implementation and non-finance colleagues for whom the service is being provided.

Understands the operations, opportunities and challenges of the organization. Holds a commercial outlook, demonstrating accountability towards organizational goals.

Understands changes in regulatory,

legal and ethical frameworks and standards for financial reporting in the public sector. Ability to extract,

evaluate financial data, derive relevant findings and present them in a meaningful and coherent

manner to facilitate effective decision making and performance monitoring. Understands the benefits of

integrated reporting, including non- financial resources such as human, social and intellectual capital, and

environmental and governance performance.

Business Direction

and Strategy

System

Thinking

Ability to use objective problem analysis and judgement to understand how interrelated elements coexist within an overall process or system, and to consider how altering one element can impact other parts of the system.

Client

Orientation

Required Skills and Experience

• A professional accounting qualification from an internationally accredited institute of accountancy, and/or Advanced (master’s) University Degree in Finance and/or Accounting is required.
• A first-level university degree (bachelor’s degree) in Finance and/or Accounting in combination with an additional two years of qualifying experience will be given due consideration in lieu of the advanced university degree.
• Candidates with professional accounting qualifications from an internationally accredited institute of accountancy will have a distinct advantage.
• Candidates with no professional accountancy qualifications, but with degrees that major in accountancy and/or finance must complete the Finance Training and Certification Programme (FTCP), if recruited.
• Candidates satisfying the two above criteria are exempted from undertaking the UNDP Advanced Accountancy and Finance Test (AAFT).
• Candidates with MBA or master’s in finance with no accountancy qualification but with relevant experience must successfully undertake the UNDP Advanced Accountancy and Finance Test (AAFT) to be eligible for shortlisting.

• Applicants with master’s degree (or equivalent) in a relevant field of study are not required to have professional work experience.

• Applicants with a bachelor’s degree (or equivalent) are required to have a minimum of two (2) years of working experience in administration and finance.

• Experience managing donor-funded projects, preferably with UN agencies, international organizations, or development partners, including collaboration with implementing partners, government entities, NGOs, and sub-recipients.
• Experience supporting audits, investigations, and implementation of audit recommendations.
• Proven experience in financial reporting, budget preparation, monitoring, cash flow forecasting, and expenditure analysis, in line with donor and organizational requirements.
• Experience and knowledge of UN or UNDP or Development organization’s Financial Management, rules, regulations, policies and procedures
• Experience coordinating administrative and operational activities for multi-stakeholder projects.
• Experience organizing workshops, meetings, trainings, conferences, and field missions.
• Experience coordinating travel arrangements, logistics, accommodation, and event management.
• Proven track record of sound understanding of Gender Equality and Social Inclusion, diversity issues
• Experience in the usage of computers and office software packages (MS Word, Excel, etc) and advance knowledge of web-based management and use of the financial ERP packages system
• Solid experience in working with a multi-cultured group of people and systems in high-pressure environments
• Familiar with dealing with client relationships with international organizations, national governments and civil society
• Demonstrated ability to ensure compliance with financial regulations, internal control procedures, and audit standards.
• Experience of IPSAS and/or IFRS

• Fluency in written and spoken English and Nepali is required.

Equal opportunity

As an equal opportunity employer, UNDP values diversity as an expression of the multiplicity of nations and cultures where we operate and, as such, we encourage qualified applicants from all backgrounds to apply for roles in the organization. Our employment decisions are based on merit and suitability for the role, without discrimination.

UNDP is also committed to creating an inclusive workplace where all personnel are empowered to contribute to our mission, are valued, can thrive, and benefit from career opportunities that are open to all.

Sexual harassment, exploitation, and abuse of authority

UNDP does not tolerate harassment, sexual harassment, exploitation, discrimination and abuse of authority. All selected candidates, therefore, undergo relevant checks and are expected to adhere to the respective standards and principles.

Right to select multiple candidates

UNDP reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

Use of AI by candidates

Applicants are invited to read UNDP’s guidance for candidates on using AI responsibly in UNDP recruitment and selection

Scam alert

UNDP does not charge a fee at any stage of its recruitment process. For further information, please see www.undp.org/scam-alert.