Drainways is seeking a capable and details focused Administration & Accounts Coordinator on a part time permanent basis (20 hours per week) to take ownership of the day-to-day financial administration and office coordination of the business.
This is a pivotal role supporting the smooth running of operations, with a strong emphasis on Xero-based accounting, financial accuracy, and reliable administrative support across projects.
This position is well suited to someone who takes pride in getting things right and thrives in a practical, hands-on environment.
What Drainways Offer
· Competitive remuneration
· Part-time, locally based (Twyford) opportunity for 20 hours per week, giving you work life balance
· Family owned business and a supportive, professional team
Key Responsibilities
Accounting & Financial Management
· Manage all day-to-day accounting in Xero
· Accounts payable and receivable management
· Debtor follow-up and cashflow awareness
· Weekly payroll and PAYE processing
· Bank reconciliations and financial record accuracy
· Preparation of monthly accounts package for the accountant
Project & Operational Support
· Support invoice processing and cost allocation via Procore
· Assist with project financial tracking and reporting
· Ensure claims are issued within required timeframes
Compliance & Records
· Maintain records for plant, equipment, licences and training
· Coordinate certifications and ensure audit-ready documentation
Office Coordination
· Manage office supplies, PPE and uniforms
· Process timesheets and provide general admin support
· Coordinate external services and maintain organised systems
What We're Looking For
· Strong, recent experience using Xero
· Solid understanding of accounts payable & receivable, bank reconciliations, NZ payroll and PAYE obligations
· Experience in construction, civil or trades environment desirable
· Exposure to Procore or similar project systems
· Understanding of job costing or project-based work
· Experience supporting compliance systems
· High level of accuracy and attention to detail
· Ability to manage deadlines and prioritise effectively
· Clear, practical communication style
Click APPLY or contact Catherine Denize via email at catherine.denize@bakertillysr.nz or phone 06 878 7011 for a confidential discussion.
Applications close 13 July 2026. Please note we will be proceeding to interview with suitable candidates before the closing date, so please apply today.
Baker Tilly Staples Rodway has been one of New Zealand's most trusted independent accountancy firms for more than 70 years.
We pride ourselves on offering big firm capabilities with a personalised touch. We have 58 partners, nearly 400 staff and a wealth of knowledge across eight offices in seven regions.
As a member of Baker Tilly International we also partner with independent practices in key financial cities worldwide.
We’re proud to serve our community and those who want to do business here. Let us help you crunch the numbers, realise opportunities and take your company to the next level.
OUR SERVICES
Our professional advisors can support you with:
• Audit, Assurance & Risk Management
• Business Advisory
• Taxation
• Business Recovery
• Corporate Advisory
• Human Resources
• Information Technology
• Other specialist services
OUR OFFICES
We have offices in Auckland, Christchurch, Hawke’s Bay, Taranaki, Tauranga, Waikato and Wellington.
HOW CAN WE HELP?
Whether you’re trying to establish a business, make it more profitable or adhere to legislation while maximising performance and potential, we understand doing business in New Zealand.
We have worked with some clients for several generations and know building strong relationships is key to continuity and lasting success.
We care about your ambitions and are committed to helping you grow your wealth, using our deep knowledge to come up with practical solutions and innovative ideas. We also think proactively about what services would help you, and how to make them affordable and effective.
WORKING FOR US
Our partners and staff are our most valued resource. Many began their professional development with us and are now senior members of our friendly team. We’re looking for people who love what they do and have a desire to succeed, and welcome your application to join us.
