Administrative Operations

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  Oversee daily administrative tasks, including office supplies management and equipment maintenance.
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  Ensure the smooth functioning of office facilities, including utilities, security, and cleanliness.
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  Coordinate with external vendors for office repairs, maintenance, and service agreements.
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  Manage office inventory and ensure timely procurement of supplies.
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  Support document control, record-keeping, and filing systems in compliance with company policies.

Facility Management

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  Ensure regular inspections and maintenance of the facility to meet health and safety standards.
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  Coordinate and monitor repairs, cleaning, and overall facility upkeep.
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  Manage access control systems, including staff ID issuance and visitor logs.
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  Ensure compliance with building regulations and company standards for facility management.

Vendor & Stakeholder Coordination

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  Liaise with external vendors, contractors, and service providers for facility-related needs.
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  Negotiate contracts and ensure cost-effective procurement of services and materials.
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  Monitor and evaluate vendor performance to maintain quality standards.

Operational Support

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  Assist in organizing company events, meetings, and other administrative projects.
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  Support the onboarding process by setting up workspaces for new employees.
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  Address and resolve administrative or facility-related issues promptly.

Reporting & Compliance

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  Maintain records of facility maintenance schedules, expenditures, and service contracts.
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  Prepare periodic reports on administrative activities and facility operations.
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  Ensure compliance with legal, health, and safety regulations within the facility.

Requirements

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  Bachelor’s degree in Business Administration, Management, or a related field.
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  2–4 years of experience in an administrative role, preferably in the automobile industry.
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  Strong organizational and multitasking skills with keen attention to detail.
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  Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and administrative tools.
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  Excellent communication and interpersonal skills.
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  Ability to prioritize tasks and meet deadlines in a fast-paced environment.
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  Knowledge of office management systems, procurement, and compliance regulations.
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  Problem-solving mindset with the ability to work independently and as part of a team.

Benefits

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  Competitive
  Salary
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  13th Month
  Allowance
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  Leave
  Allowance
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  Monthly Performance
  Bonus
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  Retirement Savings
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  Robust Medical Coverage
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  Daily Lunch
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  Employee Car Ownership Scheme
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  Learning & Development Budget
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  Group Life Insurance
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  Paid Time Off
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  Opportunity to work
  in a fast-paced and dynamic environment