Job Description

Position: Admin/ Executive Assistant

Number of hours: 40 hours/week

Schedule:

Key Responsibilities

• Transfer and organize approximately 20,000+ emails from Microsoft Outlook to SuiteFiles.

• Ensure emails are properly categorized, labeled, and archived according to the company’s filing structure.

• Maintain accuracy and consistency when uploading and organizing records.

• Review email content and attachments to ensure complete and correct transfer.

• Assist in maintaining an organized digital records management system.

• Communicate progress and report any issues or discrepancies during the migration process.

• Follow company guidelines for data security and confidentiality.

Qualifications

• Proven experience in administrative support, data entry, or document management

• Strong proficiency in Microsoft Outlook

• Experience with SuiteFiles is a plus

• Excellent English communication skills (written and verbal)

• High attention to detail and organization

• Ability to handle large volumes of data/emails efficiently

• Strong time management and ability to work independently.

Preferred Skills

• Experience with email migration or document management systems

• Familiarity with cloud-based document storage platforms

• Experience handling digital records organization and archiving