Job Description

Position: Admin Virtual Assistant

Number of hours: 40 hours/week

Schedule: EDT

Tasks required:

• Manage and respond to emails and inquiries promptly and professionally

• Schedule and coordinate meetings, appointments, and calendars

• Prepare documents, reports, presentations, and spreadsheets as needed

• Maintain digital filing systems and ensure data is kept organized and up to date

• Conduct research and compile information for reports or decision-making

• Assist with basic bookkeeping and invoice tracking

• Monitor and manage task/project progress using online tools (e.g., Trello, Asana, ClickUp)

• Provide support for onboarding new team members (document management, scheduling, etc.)

• Perform other administrative tasks as needed to support operations

Requirements

• Proven experience as a Virtual Assistant or in a relevant administrative role

• Proficiency with Microsoft Office, Google Workspace, and productivity tools

• Strong organizational skills with the ability to manage multiple tasks efficiently.

• Proficiency in Microsoft Excel, email platforms, and general document editing tools.

• Familiarity with current technologies, like desktop sharing, cloud services and VoIP (GSuite, Zoom, Slack, Trello, etc.)

• Reliable internet connection and ability to make WiFi calls.

• High attention to detail and accuracy.

• Previous experience in administrative support is preferred.

• Knowledge of online calendars and scheduling (e.g. Google Calendar)

• Excellent phone, email and instant messaging communication skills

• Clear and concise communicator with effective English verbal and written communication skills

• Experience with basic social media management

• Strong analytical, and problem-solving skills

• Highly organized and detail-oriented; able to efficiently prioritize multiple tasks