Job Description

Track monthly invoices from Vendors

• To ensure Bankwide’s monthy invoices are duly approved by the authorised Delegated Authority with proper allocation correspond to the correct cost centre before submission to Finance.
• Adherence to payment policy and process within SLA 3 days upon receiving invoices before submitting to Finance.
• Liaise with Vendor on any errors and outstanding invoices that are not received and overdue for payment.

GPS requestor for Administration

• Input REQ for payment allocate to BUs various with cost centres.
• Ensure all GPS invoices are paid out to Vendors.

Monthly Accruals

• To provide and reverse accruals for month / year end.

Liaison and coordinate

• Query on undelivered / Lost mails not received by Business units.
• DHL on courier matters
• Pantry Orders
• Any Maintenance & Servicing of machines at both office locations.

Others

• Standby as 2nd backup for DHL Courier & Fax
• Stand in for Despatch when short handed
• Any task / assignments as and when assigned by HOD / Team Lead from time to time.

Reconciliation of Nostro / MAS

• Check and update any Nostro / MAS Outstanding and follow up with BUs on these outstanding items

Job Requirements:

• Diploma in Business Administration, Management, Finance, or a related field
• Minimum 5 years of administrative or executive support experience, preferably within banking, financial services, or a regulated environment.
• Prior experience supporting senior management or multiple stakeholders is an advantage
• Strong administrative, coordination, and organisational skills with high attention to detail.
• Proven ability to manage multiple priorities, deadlines, and confidential information.
• Effective written and verbal communication skills
• Ability to work independently while collaborating effectively within a team.
• Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Comfortable with document management, calendaring, meeting coordination, and expense processing systems.
• Proactive, resourceful, and able to anticipate administrative needs.
• Strong interpersonal skills with the ability to interact across functions and seniority levels

With operations that span 15 different markets across the region, the opportunity to expand your experience, test your capabilities, and exhibit your resilience is ample. #teamCIMB is always keen to welcome the ones who are ready to make that very special difference – for themselves and the bank.