Job Description

Admin Support / Project Information Specialist (Travel & General Admin) (Non-Exempt for Reef Systems)

This mid-level position provides dedicated administrative, financial-adjacent, and travel program support to USTDA operations and program staff.

Core Responsibilities

Deliverable & Invoice Verification: Review and verify incoming contract and grant deliverables, including cost-share certifications, final reports, and associated grant invoices for completeness.
Travel Management Support: Assist the Office of Administration by coordinating logistics and managing travel requirements for agency staff in accordance with federal travel rules.
RFP Package Review: Audit grant RFP packages for consistency and completeness in conjunction with program staff prior to public posting.
Process Mapping: Update and maintain the Information Resource Center (IRC) Document Flow Process Map, tracking business efficiency and processing points of intersection.
Subscription Tracking: Monitor and track the expiration dates of all external publications and subscriptions; draft formal action memoranda for renewal requests.

Minimum Qualifications

Education: College degree required in Business, Information Management, or a related field.
Experience: Minimum of 7 years of administrative management experience, with explicit experience in federal travel regulations, office logistics, or basic financial compliance tracking.
Clearance: U.S. Citizenship with the ability to obtain and maintain a SECRET security clearance.

Place of Performance

U.S. Trade and Development Agency Office at 1101 Wilson Boulevard, Suite 1100, Arlington, VA 22209.

About Reef Systems Corp

Founded in 2008, Reef Systems delivers professional and efficient solutions tailored for the federal government and commercial market sectors. Reef Systems is an Authorized CMMC Third-Party Assessment Organization (C3PAO) honored to assist Organizations Seeking Certification (OSCs) in their quest to continue supporting the federal government as members of the Defense Industrial Base (DIB). Our offerings include Cybersecurity training, CMMC, NIST Assessments, Cybersecurity consulting and remediation, ISO 27001 and ISO 9001 Audit Preparation services, among others.

Reef Systems also provides Human Performance Optimization, Technical and Administrative services and solutions to the DoD, VA, DHA and other agencies.

Industry

Consulting & Advisory

Company Size

51-200 employees

Headquarters

Cary, North Carolina

Year Founded

2008

Website

reef-sys.com

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