Job Description

Admin Support / Project Information Specialist (Facilities & AV Management) (Non-Exempt for Reef Systems)

This mid-level role balances technical conference facility readiness with active database maintenance, library management, and staff technical training.

Core Responsibilities

Library Holdings Database: Create, process, inventory, and maintain the USTDA library holdings database. Audit and segregate public records from confidential feasibility or desk study final reports.
Conference & Business Center Operations: Manage reservations, calendars, and furniture configurations for the Business Center and conference spaces.
On-Site Technical Setup: Provide rapid, live troubleshooting support for AV equipment, monitor connections, and visual material access during time-sensitive agency events.
Technical Training: Deliver hands-on training and technical assistance to agency personnel regarding internal information systems and conference room operations.
Quality Assurance Audits: Conduct comprehensive walk-throughs of all conference and training spaces twice per week to evaluate equipment functionality, elevating issues to the COR.

Minimum Qualifications

Education: College degree required in Business, Information Management, or related field/certifications.
Experience: Minimum of 7 years of administrative management or relevant work experience, with a background in managing project report libraries or facility logistics.
Clearance: U.S. Citizenship with the ability to obtain and maintain a SECRET security clearance.

Place of Performance

U.S. Trade and Development Agency Office at 1101 Wilson Boulevard, Suite 1100, Arlington, VA 22209.

About Reef Systems Corp

Founded in 2008, Reef Systems delivers professional and efficient solutions tailored for the federal government and commercial market sectors. Reef Systems is an Authorized CMMC Third-Party Assessment Organization (C3PAO) honored to assist Organizations Seeking Certification (OSCs) in their quest to continue supporting the federal government as members of the Defense Industrial Base (DIB). Our offerings include Cybersecurity training, CMMC, NIST Assessments, Cybersecurity consulting and remediation, ISO 27001 and ISO 9001 Audit Preparation services, among others.

Reef Systems also provides Human Performance Optimization, Technical and Administrative services and solutions to the DoD, VA, DHA and other agencies.

Industry

Consulting & Advisory

Company Size

51-200 employees

Headquarters

Cary, North Carolina

Year Founded

2008

Website

reef-sys.com

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