Provides comprehensive administrative and project support to the Corewell Health Facilities Planning, Design, and Construction (PDC) department by coordinating administrative and financial activities related to capital projects. This role ensures accurate project setup, maintains data integrity across systems, and facilitates timely processing of project documentation. The coordinator plays a key role in supporting project teams through effective communication, documentation management, and operational coordination.
Project Setup and Documentation Management - Reviews project requests for accuracy and completeness, initiates project setup in appropriate software, and ensures proper approvals and financial coding are in place. Maintains accurate documentation throughout the project lifecycle.
Project Setup and Documentation Management - Reviews project requests for accuracy and completeness, initiates project setup in appropriate softwares, and ensures proper approvals and financial coding are in place. Maintains accurate documentation throughout the project lifecycle.
System Integration and Data Accuracy - Maintains synchronization between software applications by ensuring accurate capital accounting and integration codes. Supports daily system checks and resolves integration errors.
Vendor and Contract Coordination - Coordinates contract approvals and documentation with Procurement. Tracks vendor compliance documents such as W-9s, insurance certificates, lien waivers, etc.
Reporting and Data Entry - Enters and updates project cost accounts and assists in generating standard financial and project status reports. Supports data entry of project manager hours and payroll accounting, as needed.
Compliance and Regulatory Support - Assists with compliance tracking and reporting, including preparation of draft reports and data entry into software applications. Supports permit tracking and contractor badging processes.
Project Closeout Activities - Conducts project closeout reviews, ensures all commitments are finalized, and coordinates with Finance for project closure in appropriate software applications.
Actively participates in safety initiatives and risk mitigating measures where appropriate and completes all position and unit safety related competencies and requirements on a timely basis.
Performs other duties as assigned.
Required
Associate's degree or equivalent in accounting, project management, business management
3 years of relevant experience in administrative/secretarial/clerical and computer skills.
Experience in working in a high-volume service industry in business or accounting, cash handling, and data systems
Preferred
Bachelor's degree or equivalent - in accounting, project management, business management
Experience in administrative projects, program management, statistical data collection and analysis.
Experience in a health care or medical research environment.
Experience in architecture, design and/or construction environment.
As a team member at Corewell Health, you will play an essential role in delivering personalized health care to our patients, members and our communities. We are committed to cultivating and investing in YOU. Our top-notch teams are comprised of collaborators, leaders and innovators that continue to build on one shared mission statement - to improve health, instill humanity and inspire hope. Join a nationally recognized health system with an ambitious vision of continued advancement and excellence.
Primary Location
SITE - Corewell Health Place - 100 Corewell Drive NW - Grand Rapids
Department Name
Plan Design Construction - Corporate
Employment Type
Full time
Shift
Day (United States of America)
Weekly Scheduled Hours
40
Hours of Work
8 a.m. to 4:30 p.m.
Days Worked
Monday to Friday
Weekend Frequency
N/A
CURRENT COREWELL HEALTH TEAM MEMBERS – Please apply through Find Jobs from your Workday team member account. This career site is for Non-Corewell Health team members only.
Corewell Health is committed to providing a safe environment for our team members, patients, visitors, and community. We require a drug-free workplace and require team members to comply with the MMR, Varicella, Tdap, and Influenza vaccine requirement if in an on-site or hybrid workplace category. We are committed to supporting prospective team members who require reasonable accommodations to participate in the job application process, to perform the essential functions of a job, or to enjoy equal benefits and privileges of employment due to a disability, pregnancy, or sincerely held religious belief.
Corewell Health grants equal employment opportunity to all qualified persons without regard to race, color, national origin, sex, disability, age, religion, genetic information, marital status, height, weight, gender, pregnancy, sexual orientation, gender identity or expression, veteran status, or any other legally protected category.
An interconnected, collaborative culture where all are encouraged to bring their whole selves to work, is vital to the health of our organization. As a health system, we advocate for equity as we care for our patients, our communities, and each other. From workshops that develop cultural intelligence, to our inclusion resource groups for people to find community and empowerment at work, we are dedicated to ongoing resources that advance our values of diversity, equity, and inclusion in all that we do. We invite those that share in our commitment to join our team.
You may request assistance in completing the application process by calling 616.486.7447.
People are at the heart of everything we do, and the inspiration for our legacy of outstanding outcomes, innovation, strong community partnerships, philanthropy and transparency. Corewell Health is a not-for-profit health system that provides health care and coverage with an exceptional team of 65,000+ dedicated people—including more than 12,000 physicians and advanced practice providers and more than 15,500 nurses providing care and services in 21 hospitals, 300+ outpatient locations and several post-acute facilities—and Priority Health, a provider-sponsored health plan serving more than 1.3 million members. Through experience and collaboration, we are reimagining a better, more equitable model of health and wellness. For more information, visit corewellhealth.org.
