Job Description

At JTI we celebrate differences, and everyone truly belongs. 46,000 people from all over the world are continuously building their unique success story with us. 83% of employees feel happy working at JTI.

To make a difference with us, all you need to do is bring your human best.

What will your story be? Apply now!

Learn more: jti.com

Admin Supervisor

The Admin Supervisor supports the General Manager and Management Team by keeping priorities, schedules, and communication well coordinated -ensuring leaders stay prepared, aligned, and focused. In addition, the role helps ensure the administrative team delivers smooth day-to-day office operations by coordinating workloads, improving processes, and acting as a key connector across functions. This position requires strong reliability, discretion, attention to detail, and the ability to perform under pressure in a fast-paced environment.

Position:

As the Admin Supervisor, you will:

• Manage the GM’s calendar, schedule appointments, and coordinate internal meetings and conference calls
• Organize travel arrangements, including flights, accommodation, and itineraries
• Prepare briefing materials, reports, presentations, meeting agendas, and correspondence in a timely and accurate manner
• Support the GM in documenting key meetings, business reviews, and strategic planning sessions
• Coordinate weekly management team meetings, ensuring schedules are aligned, materials are prepared, and minutes are accurately recorded and distributed
• Support the management team in driving cross-functional projects and initiatives
• Assist in the preparation and follow-up of management presentations and strategic updates
• Organize and manage logistics for business visitors, including scheduling, hospitality, and onsite arrangements; serve as a point of contact for visiting executives
• Handle the settlement of the Management Team’s expenses in coordination with the accounting department
• Act as a communication bridge between the GM’s office and other departments, ensuring clear and timely information flow
• Serve as a point of contact for admin-related requests, ensuring smooth office operations and consistent service delivery
• Support the Admin Manager in identifying areas for process improvement and supporting the development of the admin staff
• Support the General Services Manager in overseeing the daily activities of the administrative team
• Handle sensitive information with the utmost discretion and professionalism

Requirements:

• Bachelor’s degree in Business Administration, Management, or a related field
• 5+ years of experience in an executive assistant or administrative role
• Fluent in English & Arabic
• Strong organizational and multitasking abilities; ability to work under pressure
• Excellent verbal and written communication skills
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) and other administrative tools
• Excellent presentation skills
• Creative, proactive mindset; thinks outside the box
• Strong attention to detail and problem-solving skills
• High level of reliability, discretion, and professionalism

What to expect:

Expect well-being initiatives, flexible work arrangements, growth opportunities, and excellent benefits, including a unique family leave policy. For more details on local policies, speak with the Talent Advisor.

Are you ready to join us? Build your success story at JTI. Apply now!

Next Steps:

After applying, if selected, please anticipate the following within 1-3 weeks of the job posting closure: Phone screening with Talent Advisor > Assessment tests > Interviews > Offer. Each step is eliminatory and may vary by role type.

At JTI, we strive to create a diverse and inclusive work environment. As an equal-opportunity employer, we welcome applicants from all backgrounds. If you need any specific support, alternative formats, or have other access requirements, please let us know.